City Council

That the report from the City Clerk entitled “2022 – 2026 Council Governance Review” be received and considered. That the report from the Finance Services Department entitled “Proposed 2023 Budget Directions, Timeline and Consultation Process” be received and

WHEREAS, pursuant to Subsection 94(2) of the Procedure By-law, the first meeting of the Nominating Committee has been scheduled for 1 PM. Tuesday, December 13, 2022, with its report rising for consideration at the City Council meeting on Wednesday, December 14, 2022. THEREFORE BE IT RESOLVED that Council approve the appointment of the following members of Council to serve as the Nominating Committee, including the Mayor as Chair, to make recommendations to Council on appointments of members of Council to Standing Committees, Sub-Committees, Boards and the Selection Panels, and other appointments as set out in the Governance Report: Councillor Curry Councillor Gower Councillor Kavanagh Councillor Kitts Councillor Tierney Mayor Mark Sutcliffe (Chair)

That Councillor R. Brockington be appointed to the Nominating Committee.

WHEREAS the current name of the Finance and Economic Development Committee does not fully reflect the terms of reference of the committee, THEREFORE BE IT RESOLVED that the committee be renamed the Finance and Corporate Services Committee.

WHEREAS the 2022-2026 Council Governance review report recommends maintaining the Built Heritage Sub-committee, requiring most matters still to rise to Planning Committee to be considered and approved before rising to Council; and WHEREAS as many as 14 other Ontario municipalities including Toronto, Waterloo, Guelph, and Kingston have heritage committees which report directly to their City Councils; and WHEREAS heritage matters are not exclusively a subset of planning matters in the Province of Ontario and are governed by the Ontario Heritage Act; and WHEREAS Ottawa is the Nation’s Capital, reposed with Canadian history and built heritage, which represent the rich cultural stories of our national collective past; and WHEREAS Ottawa is also reposed with the rich local history and built history of the amalgamated villages, towns and cities which now form the City of Ottawa; and WHEREAS the intention of the City’s heritage program is to become a corporate champion for equity and diversity through the narration of the history of marginalized and historically overlooked Ottawa residents, which will require strong leadership from the municipal heritage committee; and WHEREAS changes to the Ontario Heritage Act through Bill 23 ( More Homes Built Faster Act, 2022 ) have fundamentally impacted the City’s ability to recognize and protect significant cultural heritage resources; and WHEREAS new statutory timelines and limitations imposed through Bill 23 ( More Homes Built Faster Act, 20

WHEREAS the City of Ottawa’s Light Rail Transit projects are the largest infrastructure projects in the history of the City, and it is critically important that these projects receive specific, focused attention by Council to enhance public accountability and transparency on the Confederation Line and Trillium Light Rail projects; and WHEREAS the Mayor and Council believe that Ottawa’s Light Rail Transit projects should receive more focused attention by City Council in order to ensure that they are built, operated and maintained in accordance with the Project Agreements and the public’s expectations for safe, reliable transit service; and WHEREAS the Confederation Line Light Rail project falls under the mandate of the Finance and Economic Development Committee with respect to having “oversight and report[ing] to Council on all matters related to the Stage 1 and 2 LRT projects, excluding those assigned by Council to other Standing Committees and the Transit Commission, including procurement, contract award, and construction progress” and the Transit Commission has the mandate to “provide direction on, and ensure the implementation of, policies and programs with respect to the operation of Transit Services”; and WHEREAS sub-committees have been used to address specific, high-priority on-going mandates of the Standing Committees they report to, and allow for regular monitoring and progress on those areas; and WHEREAS sub-committees allow for increased and focused review and publ

WHEREAS the issue and substance of the City’s management of its transit system, as well as questions over the City’s transparency in providing oversight on transit, have so recently and vividly been brought into question; and WHEREAS several of the recommendations put forward by Commissioner Hourigan in the OLRT Commission Report speak to the need for transparency in both process and communication; and WHEREAS in the Governance Review the Mayor recommends that “the Transit Commission would be composed of elected officials for the 2022-2026 Term of Council”, thereby eliminating the inclusion of citizen appointees on said commission; and WHEREAS Recommendation 14 of the Governance Review directs the City Clerk to “bring forward to FEDCO and Council in Q2 of 2023, a report and recommendations regarding matters relating to advisory bodies such as Advisory Committees…and the proposed new transit advisory body”; and WHEREAS the approval of said process and timeline to establish a transit advisory body composed of public members would result in there being no formal citizen representation on transit matters until at least June 2023; and WHEREAS our Governance review procedures allow for changes and amendments to Committee structures at Council’s mid-term review; THEREFORE BE IT RESOLVED THAT Council defer the recommendation to eliminate citizen representation on Transit Commission until no later than the mid-term governance review, with the full context of the Clerk’s Q2 2023 recomm

WHEREAS the 2022-2026 Council Governance Review recommends the establishment of Transit Advisory Board composed of public members, including at least one user of Para Transpo; WHEREAS the Advisory Board would be responsible for providing advice to Transit Commission on matters that fall within its mandate, and would be a source of expertise and real-world experience on matters related to transit, as well as a forum for the public to identify emerging issues. WHEREAS unionized OC Transpo employees are a vital part of delivering quality transit, operational insight and expertise, and can provide a valuable perspective of the transit system; THEREFORE BE IT RESOLVED that the Transit Advisory Board include one active member from an OC Transpo union involved in the operation of the transit service.

BE IT RESOLVED that Transit Commission host two informal sessions between the Transit Commission, OC Transpo Management and Union executives that represent OC Transpo employees during the 2022-2026 Term of Council (this would be similar to a ‘Meet and Greet’ and not a formal sit-down); and BE IT FURTHER RESOLVED that a formal segment on the Transit Commission’s agenda be created whereby each Union representing OC Transpo employees be afforded the opportunity, once a year, to provide a presentation on their members main issues / concerns.

WHEREAS OC Transpo Performance measures fall into four categories: safety, ridership, customer service, and service reliability and WHEREAS These categories, and the specific measures, have been selected to portray the many aspects of transit service that customers experience and; WHEREAS in the field of public transportation, safety concerns disproportionately affect women, non-binary, transgender, and gender non-conforming people without access to a vehicle, and; WHEREAS OC Transpo and the City of Ottawa focuses on creating a more accessible transit environment for all and to be leaders in creating models that enhance mobility and accessibility for marginalized genders and; WHEREAS Women and gender diverse persons coming from intersectional backgrounds face complex and multi-layered forms of discrimination and barriers, and are at a higher risk of poverty, and gender-based violence and; WHEREAS In April 2021, the Women and Gender Equity Strategy was approved by Ottawa City Council. The strategy aims to ensure City services, strategies, and plans integrate a women and gender lens and proactively promote women and gender equity and; WHEREAS phase two of the WGE strategy aims to make meaningful change in the City by collaborating with the community to define how Ottawa can reach its goal of achieving gender equity and; WHEREAS the City began to participate in UN Women’s global flagship initiative, Safe Cities and Safe Public Spaces an initiative, spanning 55 cities in 32 count

That the two motions (Motion No. 03/11) from Councillor Brown and (Motion No. 03/12) from Councillor Curry be

WHEREAS City Council will appoint its representatives to various municipal organizations through the Nominating Committee process; and WHEREAS Councillor Riley Brockington was re-elected in August 2022 to the Association of Municipalities Ontario (AMO) Board of Directors as Director, Regional and Single Tier Caucus, for a two-year period, further to his appointment as Council’s representative to AMO in December 2018 and Council’s approval on June 8, 2022, of a motion supporting him to stand for re-election to the AMO Board; and WHEREAS the City of Ottawa is a member in good standing with the Ontario Good Roads Association (OGRA), and although Council has not appointed a Council representative to this organization in recent terms, at least one Member has expressed interest in being a representative for the 2022-2026 Term of Council; THEREFORE BE IT RESOLVED that Council approve Councillor Riley Brockington as the Ottawa City Council representative to the Association of Municipalities Ontario (AMO) until the 2022-2026 Mid-term Governance Review; and BE IT FURTHER RESOLVED that Council direct staff to include the Ontario Good Roads Association (OGRA) in the Nominating Committee process as a municipal organization to which Council will appoint a representative.

WHEREAS on June 24, 2009, Council considered the 2006-2010 Mid-term Governance Review (ACS2009-CMR-CCB-0043) and amended the City’s report template and processes to give Ward Councillor(s) the opportunity to provide formal comments on staff reports related to an identifiable ward(s); and WHEREAS having an opportunity to provide formal comments on staff reports related to their ward allows Members to communicate their unique perspective on the report content and recommendation(s), including their awareness of ongoing local concerns or positive feedback regarding issues addressed in the report; and WHEREAS comments by Ward Councillors whose wards are affected by a report are currently included in the “Comments by the Ward Councillor(s)” section of the corporate standard Council and Committee report template, with the exception of when the report is about a City-wide item, in which case the section does not apply; and WHEREAS including as a standard practice an opportunity for Ward Councillor(s) whose ward(s) are directly affected by a significant City-wide item (e.g., involving high-profile or sensitive matters as described in the Delegation of Powers Policy) to provide formal comments in the staff report would allow for those Members to convey key information about such projects; and WHEREAS Councillor comments have on occasion been solicited and included in reports on City-wide items that directly affect a particular ward; and WHEREAS the city’s practice should be consistent

WHEREAS on November 28, 2007, Council approved the Accountability and Transparency Policy, which states that the City of Ottawa will promote accountable and transparent municipal governance guided by, among other matters, the principle that decision-making will be open and transparent; and WHEREAS reports prepared by City staff for Standing Committee and Council consideration include specific recommendation(s) generally developed by City staff; and WHEREAS on policy matters of City-wide significance, staff commonly consider more than one option in their analysis of the issue before developing the specific recommendation(s) for Committee and Council consideration; and WHEREAS including additional information in staff reports regarding options staff considered and why staff ultimately brought forward their specific recommendation(s) would be consistent with principles of the Accountability and Transparency Policy and would enrich feedback Members receive from their constituents on those matters, helping Members to better represent constituents’ interests and be more broadly informed on the matters in general; and WHEREAS including options better allows municipal legislators to undertake a democratic evaluation of policy decisions; THEREFORE BE IT RESOLVED that Council direct staff to describe in staff reports for policy matters of City-wide significance any other options considered and reasons why those options were or were not ultimately recommended.

WHEREAS Subsection 33(12) of the Procedure By-law provides that all outstanding inquiries shall be deemed closed at the end of a Term of Council and, at the beginning of each new Term of Council, the Office of the City Clerk shall provide the new Council with a list of inquiries that have been closed under this provision so that Councillors may decide if they wish to resurrect any Inquiries submitted by Members of the previous Council; and WHREAS Document 5 includes the list of closed outstanding inquiries from the 2018-2022 Term of Council, including six from former Members of Council and five from returning Members; and WHEREAS, unlike Inquiries, outstanding directions and Motions from former Members of Council remain active, and in accordance with Subsection 33(11) of the Procedure By-law, would only be closed with Council’s approval, and only after staff report back with a recommendation based on their belief that believe the intent of the motion, direction has been competed through alternate action or is no longer in keeping with Council’s strategic priorities; and WHEREAS it would be beneficial for the incoming Council and the public to benefit from the information that would be provided in response to the outstanding inquiries, including those submitted by former Members of Council; THEREFORE BE IT RESOLVED that Council approve that the outstanding inquiries listed in Document 5 remain open so that staff may respond, and the responses listed publicly on the relevant Co

WHEREAS the 2022-2026 Council Governance Review includes the direction, “14. a. Direct the City Clerk to bring forward to the Finance and Economic Development Committee and Council in Q2 of 2023 a report and recommendations regarding matters relating to advisory bodies such as Advisory Committees, Council Sponsors Groups, Community Advisory Tables and the proposed new transit body”; and WHEREAS the 2022-2026 Council Governance Review states that, “The original structure of the City’s Advisory Committees was largely established in 2000 (at amalgamation) by the Ottawa Transition Board and based on a model that had been used at the former City of Ottawa for many years. Under this model, Advisory Committees were responsible for providing advice to City Council on matters that fell within their respective mandates, and also served as a forum for the public to identify emerging issues. Over the years, Advisory Committees were often used by staff as the de facto public consultation vehicle. Advisory Committees were last reviewed in 2012.”; and WHEREAS Advisory Committees can and should have a formal role advising Members of Council and staff about specific issues and that a well-defined and respectful role for citizens will strengthen our democracy through improved public participation; and WHEREAS in the wake of the OLRT Commission report, it is essential for Council to show that we are willing to rebuild the public’s trust in the City’s accountability and transparency commitments;

WHEREAS French and English are the official languages of Canada, and the City of Ottawa recognizes both official languages as having the same rights, status and privileges; and WHEREAS La Francophonie population in Canada consists of nearly 7 million people, with approximately a quarter of Franco-Ontarians living in the Ottawa area; WHEREAS 39 per cent of Ottawa residents speak French, according to 2016 Census data; THEREFORE BE IT RESOLVED that the Purpose section of the Appointment Policy, set out as Document 3, be amended as follows : “To encourage participation, the City will adopt proactive communications, policies and focused recruitment strategies that align with the City’s Accessibility Policy, Women and Gender Equity Strategy, and Anti-Racism Strategy. This proactive approach is adopted with the purpose of reflecting Ottawa’s diverse demography inclusive of Indigenous peoples, members of Black and other racialized communities, persons with disabilities, women, gender diverse people, members of the 2SLGBTQQIA+communities, Francophones, as well as French speakers , and speakers of other language groups, and people from rural and urban locations”; and BE IT FURTHER RESOLVED that Section 3.2 of the Appointment Policy be amended as follows: “As much as possible, the membership should reflect the diversity and demographics of the City of Ottawa in such areas as Indigeneity, disability, gender, francophones and other languages, geographic representation and race.”

WHEREAS the Province of Ontario has made it a priority for the City of Ottawa to deliver 151,000 housing units by 2031; and WHEREAS residents of Ottawa and the Province of Ontario will expect the City of Ottawa to make progress on housing starts on an annual basis; and WHEREAS enhanced accountability at City Hall is a priority and key objective; and WHEREAS the City of Ottawa has existing residential building permit data that can be made widely available and promoted to the public and stakeholders; and WHEREAS the City of Ottawa has the ability to track residential unit approvals through development applications. THEREFORE BE IT RESOLVED that staff report back through the upcoming Official Plan Monitoring Report on a recommended practice of reporting regularly and frequently as a standing item and as part of the Planning Chair’s report on the following: • number of housing units approved by the City of Ottawa • number of building permits issued by the City of Ottawa BE IT FURTHER RESOLVED that the City of Ottawa communications branch promote the City of Ottawa’s progress on housing unit approvals and permits issued.

WHEREAS the Police Services Act requires City Council to appoint two Members of Council to the Ottawa Police Services Board (in addition to the Mayor), as well as a third appointee who is neither a Member of Council nor an employee of the municipality (the “Public Member”); and WHEREAS the Police Services Act requires the Ottawa Police Services Board to annually elect a Chair from among its Membership; and WHEREAS the position of Chair of the Police Services Board is one of significant responsibility, requiring a substantial personal commitment of time and resources; WHEREAS as part of 2018-2022 Mid-Term Governance Review, Council approved funding for a budget credit equivalent to approximately ½ FTE to support the Chair of the Police Services Board, should a Member of Council be elected as Chair; and WHEREAS the City of Ottawa has historically provided an honorarium to the Public Member of the Police Services Board in the amount of $12,000, where the Public Member is elected as the Chair of the Police Services Board; and WHEREAS the City of Toronto and other large municipalities across Ontario provide for the Chair of their respective police services boards, a higher level of renumeration that is commensurate with the complexity and time requirements of the position; WHEREAS the Office of the City Clerk is currently undertaking a recruitment process for public members to be appointed by Council to the City of Ottawa’s Boards, Committees and Agencies, including the Public Mem

WHEREAS the 2022-2026 Council Governance Review report recommends the continuation of electronic participation in hybrid City Council, Standing Committee and Sub-Committee meetings, noting that, “Hybrid meetings allow Members, staff, and the public to participate in a manner that is safe and effective for them,” following the implementation of electronic participation and the hybrid format as a result of the COVID-19 pandemic; and WHEREAS the Ottawa Board of Health, the Ottawa Police Services Board (OPSB) and the Ottawa Public Library Board (OPLB) play important roles with respect to municipal matters further to the City of Ottawa Act, 1999 and their respective statutory authorities; and WHEREAS as separate statutory “local boards,” the Ottawa Board of Health, OPSB and OPLB are not required to follow the City of Ottawa’s Procedure By-law with respect to meeting proceedings, and may decide to hold their meetings in virtual, in-person and/or hybrid formats, subject to any applicable legislative requirements; and WHEREAS holding hybrid board meetings would provide for safe and effective participation by board members, staff and members of the public, and increase accessibility and engagement with respect to these key local boards; THEREFORE BE IT RESOLVED that Ottawa City Council request that the Ottawa Board of Health, the Ottawa Police Services Board and the Ottawa Public Library Board allow electronic participation in meetings and hold hybrid board meetings as the standard fo

That the Bradley/King Motion be

That the Plante/Devine Motion be

WHEREAS Council adopted on July 7, 2021, the Better Homes Loan Program to provide for Residential Retrofit Projects; and WHEREAS Council approval provided that delegated authority for the General Manager (GM) of Planning Real Estate and Economic Development (PRED), along with the City Solicitor, to list special charges bylaws on Council agenda, and provide a list of the affected properties to the relevant Ward Councillor; WHEREAS such matter only proceeds with the consent of the homeowner(s); and WHEREAS additional funding for the Better Homes Loan Program was approved by Council on May 11, 2022 THEREFORE BE IT RESOLVED that the Delegation of Authority By-law, Document 14, be amended to provide for the following: That the Delegation of Authority By-law, Schedule H, be amended to include the following provision: 35A The City Solicitor is authorized to proceed directly to Council to obtain authorization for a by-law to authorize a local improvement where such has been approved in accordance with By-law 2022-134

WHEREAS anti-trans materials including stickers and posters have increasingly been found throughout Ottawa, demonstrating a rise of anti-trans hatred and rhetoric in our community; and WHEREAS anti-trans protests have targeted youth and high schools, including significant incidents outside Nepean High School in 2021 and most recently in Renfrew, advocating against gender affirming healthcare and access to gendered washrooms; and WHEREAS anti-2SLGBTQ+ protesters have attempted to disrupt family-friendly drag story time events at public libraries and other community spaces, including recent occurrences in Peterborough and Hamilton; and WHEREAS Ottawa-based Shopify and other businesses continue to profit through a business relationship with Libs of TikTok, an account that promotes anti-2SLGBTQ+ rhetoric and merchandise; and WHEREAS according to a 2021 survey from the Canadian Centre for Gender and Sexual Diversity 84% of survey respondents indicated that violence against 2SLGBTQ+ youth and young adults in Ottawa needs wider attention; and WHEREAS StatsCan shows a 107% increase in hate crimes motivated by sexual orientation from 2017 to 2021; and WHEREAS all residents of Ottawa deserve to feel safe and welcome in public spaces, and have access to the resources they need to thrive in our community; and WHEREAS Ottawa-based 2SLGBTQ+ organizations have a deep wealth of knowledge and research available on how specific gaps in services can be addressed; and WHEREAS in 2021 Mayor Watso

WHEREAS each Member of Council is provided with a Constituency Services Budget with which to operate their respective office, in accordance with the requirements of the Council Expense Policy and the Councillors’ Office Manual; and WHEREAS the Constituency Services Budget is a global budget that covers Members’ staff compensation and non-compensation items such as community events, communications, donations and sponsorships, hospitality, and office supplies; and WHEREAS the only increase to Members’ global Constituency Services Budgets is the annual cost of living adjustment (applied to the compensation portion of the budget only); and WHEREAS the Councillors’ Office Manual was recently reviewed and updated for the first time since 2005 to incorporate updated policies and guidelines, enhanced office management processes and procedures, and improvements to the recruitment and hiring processes for Councillors’ Assistants approved by Council in July 2020; and WHEREAS recent reviews have not included an examination of Members’ remuneration and budget allocation to ensure that Members have the support required to meet the demands placed on their offices and that compensation for Members and their staff is keeping pace relative to the organization and other peer groups; THEREFORE BE IT RESOLVED that Council direct the Office of the City Clerk to retain an independent third-party, funded from the Council Administration Services Budget, to conduct a review of the funding allocation f

WHEREAS the Alcohol and Gaming Commission of Ontario (AGCO) has introduced a Manufacturer’s Limited Liquor Sales license (also known as a “By the Glass” license) to permit Ontario alcoholic beverage producers that already hold a manufacturer’s license from the AGCO to sell and serve their own beverages to patrons for consumption in single servings at their manufacturing sites under certain conditions; and WHEREAS, because "By the Glass" license applicants are exempt from the public advertising process, the AGCO requires a resolution from the municipal council indicating the support of the local community for “By the Glass” licenses as part of the application for this license; and WHEREAS the existing Council resolution, passed January 30, 2021 is set to expire on December 31, 2022; and WHEREAS given the economic development potential of the alcoholic beverage manufacturing industry, it is desirable to proactively provide support to existing manufacturers that wish to apply to the AGCO for a Manufacturer’s Limited Liquor Sales license (“By-the Glass” license); THEREFORE BE IT RESOLVED that City Council hereby supports the application of any manufacturer already duly licensed by the AGCO in the City of Ottawa seeking a Manufacturer’s Limited Liquor Sales License (“By the Glass” license) from the AGCO, until revoked by Council or the AGCO changes the requirements.

That the Rules of Procedure be suspended to consider the following motion as the summit will take place prior to the next City Council meeting. WHEREAS the 15th Conference of the Parties (COP15) to the United Nations Convention on Biological Diversity is taking place in Montréal from December 7-19, 2022; and WHEREAS COP 15 will focus on protecting nature and halting biodiversity loss around the world; and WHEREAS the City of Ottawa, through its Climate Change Master Plan, specifically recognizes the crucial role that cities and local governments play in the pursuit of a sustainable future through mainstreaming biodiversity and nature-based solutions into planning at the local level; and WHEREAS there is an urgent need for municipalities to halt and reverse the alarming loss of biodiversity; and WHEREAS COP 15 will also host the 7th Summit for Subnational Governments & Cities on December 11 and 12, 2022, where municipalities are invited to learn more about how local governments can promote and protect biodiversity; WHEREAS Members of Council must have the authority to represent the City of Ottawa, which may be done by a resolution of Council; and WHEREAS Councillors Marty Carr (Alta Vista) and Stéphanie Plante (Rideau-Vanier) have expressed interest in attending the 7th Summit for Subnational Government and Cities; and WHEREAS any travel expenses associated with participation in the Summit would be covered by existing resources from the Members’ Constituency Services Budgets a

That the Rules of Procedure be suspended to consider the following motion: WHEREAS, Mooney’s Bay Park, located between the Rideau River and Riverside Drive in River Ward is approximately 88 acres in size, is well visited during the year and has multiple amenities for all four seasons; and WHEREAS the Park is located on NCC land and the City operates recreational services as part of a 50-year lease; and WHEREAS winter amenities/activities in the Park include, a 5km groomed cross country ski trail, groomed walking trails, snowshoeing trails, New Year’s Day polar plunge and tobogganing; and WHEREAS tobogganing has been a winter activity on Mooney’s Bay Hill for decades; and WHEREAS the City of Ottawa hosts a number of sanctioned toboggan hills across the city and is aware of a number of unsanctioned hills in use by the public; and WHEREAS Mooney’s Bay Hill has been a sanctioned and unsanctioned hill for tobogganing; and WHEREAS similar to other hills both under the authority of the City, but also the NCC, steps have been taken to reduce the risks of injury at Mooney’s Bay by adding hay bales, wrapping trees and posts in padding, adding signage on location and physically altering the north side of Mooney’s Bay Hill by adding a pronounced berm at the bottom to help reduce the speed of tobogganers; and WHEREAS the tragic death of eleven-year-old Josée Abi Assal on December 27, 2021, had a number of contributing factors including weather conditions and steel posts left in place at t

WHEREAS the development of a single use plastics reduction strategy for city facilities and operations has been prioritized as an initiative in the solid waste master plan; and, WHEREAS the final Master Plan will be