City Council

That the report from the Finance Services Department entitled “Proposed 2023 Budget Directions, Timeline and Consultation Process”; Nominating Committee Report 1, Finance and Economic Development Committee Report 41A, be received and considered.

WHEREAS the 2022-2026 Council Governance Review report outlines the requirement of the budget process for the Chief Financial Officer/Treasurer to annually present a directions report that details the budget timetable and provides budget directions in advance of each budget; and WHEREAS the Proposed 2023 Budget Directions, Timeline and Consultation Process report outlines that City user fees and charges increase in accordance with the direction outlined in the Fiscal Framework or the Long Range Financial Plans; and WHEREAS the Fiscal Framework sets the principles and recovery targets for municipal user fees. In general, the rate of increase in user fees is to be in relation to the cost increases associated with providing the service within the cost recovery; and WHEREAS the Proposed 2023 Budget Directions, Timeline and Consultation Process report recommends the 2023 transit fare increase of 2.5 per cent will be included in the budget as it is consistent with Council direction provided through the 2019 Transit LRFP; and WHEREAS many residents struggle with an ongoing affordability crisis amid an uncertain economic climate and require safe and affordable city services; THEREFORE BE IT RESOLVED that the 2023 budget will include a transit fare freeze for one year, including seniors’ pass, EquiPass, and youth fares. For (22) M. Luloff, L. Dudas, G. Gower, T. Kavanagh, T. Tierney, R. King, J. Leiper, C. Kitts, G. Darouze, S. Menard, C. Curry, D. Hill, C. Kelly, L. Johnson, S. Devin

WHEREAS the 2022-2026 Council Governance Review report outlines the requirement of the budget process for the Chief Financial Officer/Treasurer to annually present a directions report that details the budget timetable and provides budget directions in advance of each budget; and WHEREAS the Proposed 2023 Budget Directions, Timeline and Consultation Process report outlines that City user fees and charges increase in accordance with the direction outlined in the Fiscal Framework or the Long Range Financial Plans; and WHEREAS the Fiscal Framework sets the principles and recovery targets for municipal user fees. In general, the rate of increase in user fees is to be in relation to the cost increases associated with providing the service within the cost recovery; and WHEREAS the COVID – 19 pandemic has had a significant impact on young people and has amplified issues of children and youth mental health, anxiety and food related disorders; and, WHEREAS the pandemic has resulted in limited access to recreational programs and services for many children and young people in certain areas of the city; and WHEREAS inflation has had a significant financial impacts on families across Ottawa; THEREFORE BE IT RESOLVED that the 2023 youth recreational programing costs be decreased by 10% in recreation programs targeted to children and youth and that staff be directed to bring forward options to achieve the decreased costs through initiatives to offer free or low cost sessions for children and

WHEREAS the Office of the City Clerk provided inaccurate procedural advice to the mover and seconder that this motion could be introduced as part of the Budget Directions discussion on December 14, when it should have been introduced as part of the Governance Review discussion on December 7th; BE IT RESOLVED that the Rules of Procedure be suspended to consider the following motion related to the Standing Committee Budget Process. WHEREAS Standing Committees of Council are mandated to deliberate on the parts of the draft budget for which they have responsibility, including by hearing from public delegates; and WHEREAS it is critical that Standing Committees have the opportunity to recommend changes to the draft budget taking into account their own deliberation and the public input they receive; and WHEREAS the past practice of Council has not allowed Standing Committees to recommend increases to their respective draft budgets unless corresponding offsets were identified; and WHEREAS members of Standing Committees are not necessarily best placed to determine how best to finance recommended budget pressures, whether through offsets elsewhere in the draft budget, use of reserves or revenue generation; and WHEREAS the Committee of the Whole is the appropriate body to consider recommendations from Standing Committees on any identified budget pressures; THEREFORE BE IT RESOLVED that Standing Committees be permitted to recommend increased investments to their respective budgets as fi

WHEREAS the proposed 2023 Budget Directions recommend that the Draft 2023 Budget be developed with a municipal tax increase between 2%-2.5% overall and inclusive of the following: The city-wide tax levy, which includes funding for Library and Public Heath be increased by 2 to 2.5 percent for 2023 and that Council request that the Library and Public Health Boards develop their draft budgets based on the pro rata share of this tax increase; The Police Services levy be increased by 2 to 2.5 percent and that Council request that the Police Services Board develop their draft budget based on this tax increase; That the Transit levy be increased by 2 to 2.5 percent and that Council request that the Transit Commission develop their draft budget based on this tax increase; and WHEREAS Council direction is required to guide staff in the development of the 2023 draft budget that will be

WHEREAS Council approved the City’s Community Safety and Well-Being Plan (ACS2021-EPS-PPD-0003) on October 27, 2021, which includes goals, strategies, and actions to address key local priorities: discrimination, marginalization, and racism; financial security and poverty reduction; gender-based violence and violence against women; housing; integrated and simpler systems; and mental well-being; and, WHEREAS in 2022 the Ottawa Police Services Board approved and

That the Motion be referred to the Community Services Committee and the Emergency and Preparedness and Protective Services Committee.

BE IT RESOLVED that Councillor Stéphanie Plante be appointed to the Community Services Committee in place of Councillor Allan Hubley

BE IT RESOLVED that the following additional Members of Council be appointed to the Community Services Committee: Councillor David Hill Councillor David Brown Councillor Rawlson King

BE IT RESOLVED that Councillor Shawn Menard be appointed to the Transit Commission.

BE IT RESOLVED that the membership of the Light Rail Sub-Committee be increased to 6 Members; and BE IT FURTHER RESOLVED that Councillor Theresa Kavanagh be appointed as the sixth member of the Light Rail Sub-Committee

BE IT RESOLVED that Councillor Wilson Lo be appointed to the Rideau Valley Conservation Authority in place of Councillor George Darouze.

BE IT RESOLVED that Recommendation 10 be amended to remove Councillor Bradley from the Shaw Centre Board of Directors, which leaves an additional seat available for a Council-appointed Public Member

BE IT RESOLVED that the Brown/ Luloff Motion No. 2022-03/11 be

WHEREAS the City is facing significant budget pressures caused by inflation, the covid pandemic and other government decisions; and WHEREAS for the City to maintain a tax rate that residents consider to be manageable the City needs to continue to seek efficiencies in its operations; and WHEREAS finding efficiencies requires knowledge of City operations and services as well as a process that involves both internal and external subject matter expertise; and WHEREAS other cities and public institutions have undergone resource optimization initiatives within a reasonably short time frames; and WHEREAS the majority of the citizens of Ottawa supported maintaining tax increases between 2 per cent and 2.5 per cent for 2023-2024 without cutting City services to residents; and WHEREAS a budget review process that could include a line item or branch review needs to be established; and WHEREAS the governance report references greater transparency and tools to review the budget for both Council and citizens; and WHEREAS the Auditor General routinely reviews various City branches and activities for value for money and program effectiveness; THEREFORE, BE IT RESOLVED that the Finance and Economic Development Committee at its first meeting consider and propose a process to expedite a comprehensive program and service review including consideration of the extent to which the services of the Auditor General could be employed, other expertise engaged, or a working group established involving Co

That the report from the Finance Services Department entitled “Proposed 2023 Budget Directions, Timeline and Consultation Process”, Nominating Committee Report 1, Finance and Economic Development Committee Report 41A be received and adopted as amended.

WHEREAS the City of Ottawa hosted a Rural Summit in November 2005 to address the results of the City’s 2004 Citizen Satisfaction Survey, which identified that Ottawa’s rural residents were significantly less satisfied with municipal services than urban residents; and WHEREAS the first Rural Summit resulted in many improvements and new initiatives for rural Ottawa, including the creation of the Rural Affairs Office, an enhanced role of the Agriculture and Rural Affairs Committee to provide Council with advice on Ottawa’s rural economy and issues affecting rural residents, and the establishment of the Rural Association Partnership Program; and WHEREAS the City hosted a second Rural Summit in April 2008 which served as an opportunity for rural residents and representatives of rural organizations from across Ottawa to reconvene to discuss ways of further improving networking and continue to build on the strengths of rural communities; and WHEREAS the City of Ottawa has not hosted a Rural Summit for the past three terms of Council; and WHEREAS issues impacting rural residents have continued to evolve since the last Rural Summit, including recent modifications to the City of Ottawa’s Urban Boundary and potential changes to the protection of rural lands proposed in Bill 23 ( More Homes Built Faster Act ); THEREFORE BE IT RESOLVED that Council direct staff to report back to the Agriculture and Rural Affairs Committee by Q2 2023 with options to host a Rural Summit during the 2022-2026

WHEREAS Council approved on March 26, 2014, that as a condition of the rezoning of lands at municipal address 1040 Somerset Street West the owner was required to enter into an agreement pursuant to Section 37 of the Planning Act , as it then read, to provide community benefits consisting of a $500,000 payment to be allocated towards improvements to the Tom Brown Arena, included but not limited to, a stairway connection to the Albert Street bridge; and WHEREAS a site plan application for this development was dormant for some time but the owner is now proposing to move forward with the development; and WHEREAS the needs of the community have changed since the agreement was entered into; THEREFORE BE IT RESOLVED THAT Council approve an amendment to the existing agreement replacing the original community benefits with a payment of Five Hundred Thousand Dollars ($500,000) plus indexing to be allocated as follows: a cash contribution of One Hundred and Fifty Thousand Dollars ($150,000.00) towards road modifications of a signalized intersection at the corner of Somerset Street West and Breezehill Avenue North; and a cash contribution of Three Hundred and Fifty Thousand Dollars ($350,000.00) towards the Hintonburg Park Fund; and BE IT FURTHER RESOLVED THAT staff be directed to take necessary steps to finalize an agreement incorporating this amended term, and any other required amendments, and register the said agreement on title.

WHEREAS the development of a single use plastics reduction strategy for city facilities and operations has been prioritized as an initiative in the solid waste master plan; and, WHEREAS the final Master Plan will be

WHEREAS the City of Ottawa currently manages a significant number of projects, including several over $100 million, including the Ottawa Public Library and Library and Archives Canada Joint Facility, Ādisōke, the Lansdowne Park Revitalization, the Stage 2 Light Rail Transit project; and WHEREAS the recently released Final Report of the OLRT Public Inquiry Commissioner outlined numerous issues with project management, including those related to costing, scope, procurement, stakeholder, issue and risk management; and WHEREAS the City’s report presented to the Finance and Economic Development Committee (FEDCO) on November 9, 2022, titled, “Update on the Ottawa Light Rail Transit Public Inquiry and Recommended Next Steps”, included the following recommendation: Recommendation 3: Direct the Chief Financial Officer, in consultation with other City departments, to consider the lessons learned and any final recommendations from the OLRT Public Inquiry related to internal project governance and communications for major projects as part of the ongoing review of the City’s Business Case and Project Management Policy and Project Management Framework, as described in this report; and WHEREAS the City of Ottawa currently has no Enterprise Project Management Office that provides oversight of all project initiatives THEREFORE BE IT RESOLVED that Staff consider the implementation of tiering and gating as part of its review of the City’s Business Case and Project Management Policy and Project

WHEREAS the City of Ottawa has historically taken advantage of provincial development incentive grant programs including Brownfield Grant Program and the Community Improvement Plan; and WHEREAS staff is currently preparing a program review and update for the Brownfield and Community Improvement Plan and a report is anticipated in Q2 2023; and WHEREAS the city remains committed to bring forward a revitalized and refreshed economic development strategy, Official Plan and Climate Change Master Plan; and WHEREAS current programs need to be reviewed in the context of these plans and specifically the new Official Plan (transit supportive, affordable housing, climate change and energy evolution); and WHEREAS Brownfield and Community Improvement Plan (CIP) has been in place for a number of years with the goal to stimulate business investment in specific identified areas and to encourage rehabilitation, redevelopment, and revitalization of the existing built environment with limited impact; and WHEREAS a Community Improvement Plan (CIP) specific for affordable housing is currently in development and is intended to be an implementation tool to establish the most effective incentives for the delivery of affordable rental and ownership units throughout our community; and WHEREAS up to $2,000,000 was approved as a private sector development incentive pilot project through the Affordable Housing 2022 Capital Plan to be awarded through a Request for Proposals (RFP) process that has not been

BE IT RESOLVED that all Brownfields in the queue for the Montreal Road Corridor be excluded from this Motion. For (13) M. Luloff, L. Dudas, G. Gower, T. Kavanagh, T. Tierney, R. King, J. Leiper, G. Darouze, D. Hill, S. Plante, M. Carr, D. Brown, and W. Lo Against (11) R. Brockington, C. Kitts, A. Hubley, S. Menard, C. Curry, L. Johnson, S. Devine, J. Bradley, A. Troster, S. Desroches, and M. Sutcliffe

BE IT Resolved that the Item 15.8, the Menard/ Brockington Motion 2022 - 04/22) regarding LRT Delegated Authority, be

WHEREAS as of January 01, 2023, provincally-mandated review timelines enacted through Bill 109 for site plan control applications will be in effect; and WHEREAS staff, pursuant to report ACS2022-PIE-GEN-0011 approved by Council on July 6, 2022, will return to Council with the Phase II report concerning Bill 109 in early 2023; WHEREAS By-law 2009-320 requires that only site plan control applications which require public consultation pursuant to Section 41 of the Planning Act must submit a pre-consultation application; and WHEREAS staff has identified that Section 41 of the Planning Act does not require any site plan control applications to undertake pre-consultation and this statement in By-law 2009-320 is in error. THEREFORE BE IT RESOLVED THAT Council approve amending By-law 2009-320 by striking the words “where public consultation is required pursuant to section 41 of the Planning Act ” as contained in Section 2(c) of the By-law.

WHEREAS Ottawa City Council passed the residential Vacant Unit Tax (VUT) on March 23, 2022; WHEREAS the VUT requires all 330,000+ residential property owners in Ottawa to proactively file a yearly declaration with the City of Ottawa; WHEREAS failure to file a declaration will result in property owners facing: first a $250 fine (waived for 2023); and their property being deemed vacant and subject to the VUT; WHEREAS the new VUT is the only tax or service administered by the City of Ottawa that follows this model: a yearly, reverse-onus-style approach required for all residential property owners; WHEREAS the annual declarations will primarily be made online, with only limited options made available for accessibility and those who cannot access the internet; WHEREAS this program ultimately disadvantages seniors, snowbirds, deployed military service personnel, those with disabilities, new Canadians, those with limited access to computers and/or the internet; etc. WHEREAS the number of vacant properties ultimately subject to the VUT, was preliminarily estimated to be less than 2,500 units, between 0.5% and 0.75% of all 330,000+ residential units required to now make the annual declaration; THEREFORE BE IT RESOLVED that staff report back to Council via memo, no later than June 30, 2023, with data related to the Vacant Unit Tax regarding: The number of declared vacant units; The number of deemed vacant units, due to no declaration being submitted by a property owner; The number of l

THEREFORE BE IT RESOLVED THAT By-law No. 2008-250 be amended to enact a holding symbol on the lands known municipally as 325, 327, 333 Montreal Road, 334 Montfort Street and 273 Ste. Anne Avenue.

WHEREAS the deadline for the exchange of witness lists with respect to the Ontario Land Tribunal hearing for 7731 Fernbank Road is this week; THEREFORE BE IT RESOLVED that the Rules of Procedure be suspended to permit the introduction of the following motion. WHEREAS the Provincial Policy Statement provides that need for the resource is not a relevant concern when considering a planning application in respect of mineral aggregate; and WHEREAS this policy provision has been consistently respected by the Ontario Land Tribunal and its predecessor tribunals; THEREFORE BE IT RESOLVED that Legal Services be instructed not to oppose a rezoning in respect of 7731 Fernbank Road for a ME2[rural exception zone] provided that it is in accordance with Documents 1 and 2 in the report to Council on October 13, 2021 (Agricultural and Rural Affairs Committee Report 25, Item 2).

That the Rules of Procedure be suspended to consider the following motion in order to meet the Ministry of Natural Resources and Forestry’s deadline of December 20, 2022, for the City to provide additional input on its application. WHEREAS the City of Ottawa appoints Members to the Rideau Valley Conservation Authority, Mississippi Valley Conservation Authority and the South Nation Conservation Authority Board of Directors in accordance with the Conservation Authorities Act ; and WHEREAS the City of Ottawa has traditionally appointed 2-3 Members of Council to each Conservation Authority, with the balance of the City of Ottawa representatives being public members appointed by Council through the Public Member recruitment and appointment process; and WHEREAS the Conservation Authorities Act now provides that a minimum of 70 percent of their Board of Directors must be elected officials representing municipalities within the watershed, and Section 14 (1.2.) of the Act allows municipalities to apply to the Minister to allow a municipality to have less than seventy percent representation, thereby allowing a Council to appoint additional citizen members; and WHEREAS on February 9, 2022, Ottawa City Council, on the recommendation of the Agriculture and Rural Affairs Committee, approved an application to the Province of Ontario to under Subsection 14(1.2) the Conservation Authorities Act to have less than 70 per cent representation on the three Conservation Authority Boards; and WHEREA

That the Rules of Procedure be suspended to consider the following motion so that the Deputy Mayor rotation schedule may begin on January 1, 2023 WHEREAS on December 7, 2022, Council Approved as part of the 2022-2026 Council Governance Review Report that Deputy Mayors be appointed in accordance with a rotation list composed of all Members of Council; and WHEREAS the revised Procedure By-law provides that the Mayor would develop the rotation list for Council approval through enactment of the Deputy Mayor By-law, with the Deputy Mayor rotation begin January 1, 2023, and continue until the end of the term of Council; and WHEREAS in recognition that Members of Council may wish to “trade” time slots on the rotation at some point during the Term of Council, the City Clerk has been delegated the authority, with the concurrence of the Mayor and the Councillors concerned, to amend the rotation schedule during the term and place a by-law directly on the Council agenda for enactment to amend the rotation schedule as required; THEREFORE BE IT RESOLVED that Council approve the Deputy Mayor Rotation Schedule attached as Schedule A, to take effect beginning January 1, 2023, and direct the City Clerk to place a By-law on the next Council Agenda to enact the associated Deputy Mayor By-law.

That the Rules of Procedure be suspended to consider the following motion so the Business Improvement Areas can receive confirmation without delay WHEREAS on December 7, 2022, City Council considered the 2022-2026 Council Governance Review report and approved Ward- and position-specific appointments set out in Document 2 to the report, including appointments to Business Improvement Areas (BIAs) that are always assigned to the local Ward Councillor; and WHEREAS staff have since identified that further toward boundary changes that took effect for the 2022-2026 Term of Council, the list of BIA appointments set out in Document 2 to the 2022-2026 Council Governance Review report inadvertently omitted or incorrectly included certain Ward Councillors, resulting in the need for Ward-specific assignments to be updated as follows: Ward 7 now includes certain lands in the Westboro Village BIA and therefore the Ward 7 Councillor should be added as an appointee to this BIA; and Ward 21 no longer includes lands in the Carp Road Corridor BIA and therefore the Ward 21 Councillor should not be appointed to this BIA, which requires formal revocation of the appointment approved by Council on December 7, 2022; THEREFORE BE IT RESOLVED that City Council approve the following changes to the Ward-specific Business Improvement Area (BIA) appointments approved on December 7, 2022, as described in this motion: That the Ward 7 Councillor be appointed to the Westboro Village BIA, as Ward 7 includes land

That the by-laws listed on the Agenda under Motion to Introduce By-laws, Three Readings, be read and passed.

That the following by-law be read and passed: To confirm the proceedings of the Council meeting of December 14, 2022.