Audit Committee

BE IT RESOLVED THAT the Audit Committee waive the Rules of Procedure (subsection 83(4)(a)) to receive the verbal update from the Auditor General regarding the Status of Outstanding Recommendations at today’s meeting and dispense with the requirement to provide a separate written report on this presentation.

WHEREAS development other than utilities and flood and drainage is not permitted in floodplains, and; WHEREAS building in floodplains puts residents in potentially costly and devastating, and; Whereas RVCA stated they did not believe a new assessment of the floodplain in this area because it would not differ from the existing mapping conducted in 2005, and; Whereas the Auditor General’s report found the letters written in regard to floodplain mapping and the cut and fill application stated Council supported this, but the Auditor General found that most members of Council were not even aware that there was a cut and fill application, and; Whereas the Auditor General’s report states: “It is not the City’s role as part of the planning process to endorse, support or advocate for a developer’s application with another regulatory body, such as the RVCA.”, and; Whereas the writing of a letter of support was a violation of departmental process; THEREFORE BE IT RESOLVED that Audit Committee recommend to Council to bring forward the report regarding their investigation of the allegations related to planning activities for the conservancy development to the Office of the Auditor General of Ontario (AGO) for further investigation if AGO sees fit. For (4) T. Kavanagh, C. Kitts, C. Curry, and M. Carr Against (4) A. Hubley, D. Hill, D. Brown, and W. Lo

That the Audit Committee recommend that Council, sitting as Committee of the Whole, approve the Audit Committee 2024 Draft Budget, as follows: Office of the Auditor General, Operating Resource Requirement (Page 2) External Audit Fees, Operating Resource Requirement (Page 4)

THEREFORE BE IT RESOLVED THAT, in accordance with Procedure By-law 2022-410, the Audit Committee resolve In Camera pursuant to Subsection 13(1)(a), the security of the property of the city, to consider and receive a presentation from the Auditor General on the report titled “Office of the Auditor General (OAG) – Audit of Cybersecurity” based upon the rationale set out in the Legal Implications section of the report.

That the following motion be added to the agenda for consideration at the November 27th meeting of the Audit Committee, pursuant to Subsection 89(3) of the Procedure By-law, so that staff may provide information prior to the next Audit Committee meeting. WHEREAS during the Auditor General’s verbal update to Audit Committee regarding the status of outstanding audit recommendations, committee learned of a concerning number of recommendations that remain outstanding despite adequate resourcing being available to complete the timelines of each recommendation as presented through the various audit reports. THEREFORE BE IT RESOLVED that staff provide audit committee with a summary for the outstanding audit recommendation that are past due; and, BE IT FURTHER RESOLVED that this information be presented at the next Audit Committee meeting.