City Council

That Planning and Housing Committee Report 13 and the reports from the City Clerk entitled “Status Update - Council Inquiries and Motions for the period ending August 18, 2023” and “Summary of Oral and Written Public Submissions for Items Subject to the Planning Act ‘Explanation Requirements’ at the City Council Meeting of July 12, 2023” be received and considered.

WHEREAS the recommendations contained in report ACS2023-PRE-PS-0075 were recommended for approval by Planning and Housing Committee, as modified by a Motion that introduced a holding symbol, on August 16, 2023; and WHEREAS the Planning and Housing Committee served as the statutory public meeting for the Zoning By-law Amendment concerning 1081 Carling Avenue; and WHEREAS proper notification of the Committee meeting was not

BE IT RESOLVED that City Council resolve In Camera pursuant to the Procedure By-law 2022-410, Subsections 13.(1)(b) personal matters about an identifiable individual, including staff; Subsection 13.(1)(d) labour relations or employee negotiations; and, Subsection 13.(1)(f) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose client privilege, including communications necessary for that purpose, in order to consider the verbal report from the Chair of the Hiring Panel for the City Manager and specifically to consider the recommended Candidate for the position of City Manager.

WHEREAS on December 21, 2022, in accordance with statutory provisions under the Municipal Act, 2001 as amended by Bill 3, the Strong Mayors, Building Homes Act, 2022 , the Mayor delegated power to Ottawa City Council for the purposes of recruiting and hiring a City Manager, pursuant to the process set out in Mayoral decision No. 2022-05 (which was later revoked and replaced by Mayoral decision No. 2023-11, dated April 21, 2023); and WHEREAS the recruitment and hiring process set out in Mayoral decision No. 2023-11 includes as follows: the establishment of the City Manager Hiring Panel that has various responsibilities, including to “Evaluate the candidates for the City Manager,” to “Report back to Council with a recommended candidate for Council’s approval,” and to “Recommend the terms of an employment contract with the approved candidate for execution by the Mayor”; and that the City of Ottawa’s Statutory Officer Recruitment, Appointment and Contract Administration Policy and Procedures applies to the recruitment and hiring process, with necessary modifications to reflect the process set out in the Mayoral decision; and WHEREAS the Statutory Officer Recruitment, Appointment and Contract Administration Procedures state with respect to the appointment of a City Manager that, “Any appointment approved by Council shall be made by public resolution, specifying the terms and conditions of such appointment …”; and WHEREAS over the course of its meetings on May 12, May 19, June 28,

WHEREAS a Notice of Motion was submitted at the July 12, 2023, City Council meeting for consideration on August 23, 2023, to seek Council’s approval to amend Motion 2022-04/20 from the December 14, 2022, meeting of Council to include the additional properties as among those to be excluded from the provisions of that motion; and WHEREAS the Mover received incorrect procedural advice from the City Clerk after the July Council meeting, confirmed again on August 22, 2023, that this Motion could pass with a simple majority of the Members of Council present and voting; and WHEREAS Subsection 68(14) of the Procedure by-law expressly provides that, “Subject to subsections (1) to (13), where Council has decided a substantive question, Council shall not revisit the same question at a subsequent meeting during the same Term of Council absent new information that, in the opinion of the Mayor, might have led to a different result if it had been known by Council at the time of the original vote”; and WHEREAS the City Clerk has since reviewed the Notice of Motion again against the December 14, 2022, Council decision and has advised the Mover that her Notice of Motion to revisit the December would be contrary to Subsection 68(14) and therefore does require suspension of the Rules (3/4 of Members present and voting); and WHEREAS the Mover requires additional time to speak with staff and other Members of Council in order to determine whether the Motion should proceed; THEREFORE BE IT RESOLVED

WHEREAS certain Standing Committee and board Chairs receive additional budget support equivalent to a full a full or half Full-time Equivalent (FTE) position in recognition of an increased workload and so that work related to their Committee/board position does not take away from the Members’ responsibilities to their ward constituents; and WHEREAS Standing Committee Vice-Chairs and Ward Councillors who are appointed to local boards based on the geographic location or focus of the particular board do not receive increased support even though their Committee/board positions also result in an increased workload; and WHEREAS Council’s current approach to providing additional support and recognition for increased workload is not equitable from a gender equity lens perspective; and WHEREAS Ottawa City Council has implemented various initiatives and policy changes to address matters relating to gender equity, including continuing the Council Liaison for Women and Gender Equity role during the 2022-2026 Term of Council, and stating in the Appointment Policy that appointments should be undertaken with a view to achieving the City of Ottawa’s goal to have a 50 per cent representation of women and/or non-binary people, and to have representation from other equity deserving groups including those who identify as Indigenous, Black, racialized, People with disabilities, and 2SLGBTQ+ individuals on all City Advisory Committees; and WHEREAS on December 7, 2022, Council considered the 2022-2

WHEREAS all municipal elections in Ontario are governed by the Municipal Elections Act, 1996 (the MEA); and WHEREAS in 2016, Bill 181, the Municipal Elections Modernization Act , amended the MEA to introduce regulations regarding third party advertising during municipal elections; and WHEREAS a third party advertisement refers to a paid advertisement in any broadcast, print, electronic or other medium that promotes, supports, or opposes a candidate in the election, or a "yes" or "no" answer to a question on the ballot; and WHEREAS the MEA requires that a third party advertiser register with the City Clerk of the municipality before they incur expenses related to third party advertising; and WHEREAS the MEA provides that the City Clerk is responsible for the administration and conduct of the election; and WHEREAS, in accordance with the MEA, neither the City Clerk nor any other City employee have a role in investigating concerns related to third party advertising; and WHEREAS the MEA does not provide an enforcement framework for the contravention of third party advertising rules, leading to an inconsistent approach to enforcement across Ontario’s municipalities; and WHEREAS the Province of Ontario typically reviews the MEA following every regular municipal election; THEREFORE BE IT RESOLVED that City Council request that the Ministry of Municipal Affairs and Housing: 1. Review the MEA to: provide clarity regarding who is responsible for the enforcement of the contraventions of

WHEREAS Council has approved its Term of Council Priorities, where its first strategic priority is, “a city that has affordable housing and is more livable for all,”; and WHEREAS the third strategic objective in the approved Term of Council Priorities speaks about the need to increase investments in affordable and supportive housing and “create a clear path to ending chronic homelessness”; and WHEREAS part of that strategic objective will be to reduce our reliance on shelters and providing more supportive housing in order to end chronic homelessness; and WHEREAS staff recognize that many people resort to living unsheltered due to feeling unsafe in shelters, among other reasons, THEREFORE BE IT RESOLVED that staff be directed to analyze the structural factors preventing emergency shelter stays for achieving stays of less than 30-days and report back to Council before the Long Range Financial Plan is

WHEREAS on page 22, paragraph 4, of the Integrated Transition to Housing Strategy Report (ACS2023-CSS-GEN-006), hereafter

That the rules of procedure be suspended to consider the following motion, as the event will begin prior to the next City Council meeting. WHEREAS Capital Pride is being celebrated in Ottawa from 19 August 2023 until 27 August 2023; and WHEREAS Capital Pride will be holding a Street Festival on Bank Street between Slater Street and Waverley Street, Somerset Street between O’Connor Street and Bank Street, and Gloucester Street between Bank Street and O’Connor Street, beginning 25 August 2023 as part of the festivities; and WHEREAS Capital Pride has requested to close Bank Street between Slater Street and Waverley Street, Somerset Street between O’Connor Street and Bank Street, and Gloucester Street between Bank Street and O’Connor Street at 3 p.m. to begin setup and preparations for the Street Festival; and WHEREAS the City of Ottawa’s Special Events on City Streets (2001-260) By-Law prohibits road closures before 6:00 p.m. Monday to Friday; and THEREFORE BE IT RESOLVED that Council approve the full road closures of Bank Street between Slater Street and Waverley Street, Somerset Street between O’Connor Street and Bank Street, and Gloucester Street between Bank Street and O’Connor Street; providing it meets the requirements, conditions, and approval of the Special Events Advisory Team (SEAT).

That the rules of procedure be suspended to consider the following motion, as the event will begin prior to the next Council meeting. WHEREAS the Carp Village Business Improvement Association is holding a Harvest Dinner in the Village on 09 September 2023; and WHEREAS the Carp Village BIA will use this event as an opportunity to showcase local businesses and products; and WHEREAS the Carp Village BIA has requested to close Carp Road between Juanita Avenue and Donald B. Munro Drive at 3 p.m. on 07 September 2023 to begin setup and preparations for the Harvest Dinner; and WHEREAS the City of Ottawa’s Special Events on City Streets (2001-260) By-Law prohibits road closures before 6:00 p.m. Monday to Friday; THEREFORE BE IT RESOLVED that Council approve the full road closures of Carp Road between Juanita Avenue and Donald B. Munro Drive; providing it meets the requirements, conditions, and approval of Traffic Services.

That the Rules of Procedure be suspended to consider the following motion prior to the next FCM Board meeting. WHEREAS the Federation of Canadian Municipalities (FCM) represents the interests of member municipalities on policy and program matters that fall within federal jurisdiction; WHEREAS FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the united voice required to carry the municipal message to the federal government; and WHREREAS in accordance with the FCM’s By-laws, the City of Ottawa is eligible to select a representative to serve on the Board of directors; and WHEREAS the City’s previous representative, Councillor Tim Tierney, was recently elected as third vice-president to the FCM’s Board at the Annual General Meeting, leaving the City’s dedicated seat vacant; and WHEREAS a Council resolution is required to appoint a new representative; THEREFORE BE IT RESOLVED that Council appoint Councillor Laine Johnson as the City of Ottawa’s representative to FCM’s Board of Directors for the period starting August 2023 and ending August, 2024; and BE IT FURTHER RESOLVED that the Cit of Ottawa Council assumes all costs associated with the Council-appointed representative attending FCM’s Board of Directors meetings, to be funded from the Council Administration budget.

That the Rules of Procedure be suspended to consider the following motion. WHEREAS on July 12, 2023, Council approved the recommendation from the Finance and Corporate Services Committee (L. Dudas Motion FCSC 2023 06-04) to establish a Council Liaison for Older Adults, and direct the City Clerk to circulate an expression of interest to fill the position; and WHEREAS the Office of the City Clerk undertook a circulation for expressions of interest from two Members of Council interested in serving as the Council Liaison; THEREFORE BE IT RESOLVED that Council appoint the following Members of Council as the Council Liaisons for Older Adults: Councillor Theresa Kavanagh Councillor Allan Hubley

That the following by-law be read and passed: To confirm the proceedings of the Council meeting of 23 August 2023.

That the proceedings of the City Council meeting of 23 August 2023 be adjourned.