City Council

That the Agriculture and Rural Affairs Committee Report 20 and the reports from the City Clerk entitled “2022-2026 Mid-term Governance Review” and “Summary of Oral and Written Public Submissions for Items Subject to the Planning Act ‘Explanation Requirements’ at the City Council Meeting of January 22, 2025” be received and considered; and That the Rules of Procedure be suspended to receive and consider the Nominating Committee Report 2 due to the time sensitivity of the items contained in the report.

WHEREAS the Transportation Committee is responsible for overseeing all issues related to the City’s transportation planning infrastructure in accordance with the Transportation Master Plan, including pedestrian and cycling networks, long-term planning of the rapid transit network, parking operations, road construction and maintenance, traffic operations and mitigation methods, fleet maintenance and operations, designated truck routes, streetlights, sidewalks, street signage and furniture, and snow removal; and WHEREAS the Transportation Committee’s current name has caused misperception that the committee oversees matters related to the operation of transit services that are under the mandate of the Transit Commission; and WHEREAS the 2022-2026 Mid-term Governance Review report recommends renaming the Transit Commission as the Transit Committee, and there is an opportunity to also rename the Transportation Committee to better reflect this committee’s mandate and improve the understanding of its oversight role; THEREFORE BE IT RESOLVED that the Transportation Committee be renamed the Public Works and Infrastructure Committee.

WHEREAS Part I, Recommendation 1b of the 2022-2026 Mid-term Governance Review report revises the meeting frequency for standing committees, which is reflected in Document 2; and WHEREAS it may be necessary for the committee Chair to call additional regular meetings, as required, each year in addition to the frequency set out in Document 2 in order to achieve a committee’s mandate and legislative workload; THEREFORE BE IT RESOLVED that Document 2 be amended to add an additional note confirming that all committee Chairs have the ability to call up to two additional regular meetings; and BE IT FURTHER RESOLVED that the revised Procedure By-law attached as Document 17 be amended in Subsection 81(1) - Meetings of Committees to add the following: 81(1)(i) Despite Subsections 1(a) and (d), the Chair can call up to two additional regular meetings annually if required subject to applicable notice provisions. For (7) R. King, J. Leiper, S. Menard, L. Johnson, S. Devine, J. Bradley, and A. Troster Against (18) M. Luloff, L. Dudas, G. Gower, T. Kavanagh, T. Tierney, R. Brockington, C. Kitts, G. Darouze, A. Hubley, C. Curry, D. Hill, C. Kelly, S. Plante, M. Carr, D. Brown, S. Desroches, W. Lo, and M. Sutcliffe

WHEREAS Part I, Recommendation 2a of the 2022-2026 Mid-term Governance Review recommends that the “Finance and Corporate Services Committee has the responsibility to review and make recommendations to Council on all matters and reports associated with all current and future Long Range Financial Plans;” and, WHEREAS the Planning and Housing Committee has overall responsibility for approving annual capital spending plans for the construction of housing by City partners; and, WHEREAS the Members of Planning and Housing Committee maintain a rigorous schedule of meetings, during the course of which they develop a deep understanding of the structural and other issues in housing through the receipt of regular reports and delegations; and, WHEREAS the development of the Long Range Financial Plan would benefit from the voting participation of Members of Planning and Housing Committee; THEREFORE BE IT RESOLVED THAT Recommendation 2a be amended to add “and that the Housing LRFP be considered jointly with the Planning and Housing Committee.” For (8) T. Kavanagh, R. King, J. Leiper, R. Brockington, S. Menard, L. Johnson, S. Devine, and A. Troster Against (17) M. Luloff, L. Dudas, G. Gower, T. Tierney, C. Kitts, G. Darouze, A. Hubley, C. Curry, D. Hill, C. Kelly, J. Bradley, S. Plante, M. Carr, D. Brown, S. Desroches, W. Lo, and M. Sutcliffe

WHEREAS Part I, Recommendation 6 of the 2022-2026 Mid-term Governance Review report directs each advisory committee to adopt and provide to the Office of the City Clerk no later than June 30, 2025, the mandatory revised procedure by-law minimum provisions attached in Document 3; and WHEREAS Subsection 5(4) of Document 3 allows, in cases where a quorum is not achieved or

WHEREAS as part of the Mid-term Governance Report, the City Clerk has informed City Council of her intent to implement a Department-led Working Group Policy in the context of the Corporate Administrative Policy Framework; and WHEREAS the draft Policy states that Department-led Working Groups would be subject to to the Records Management Policy, which includes a “Duty to Document” and that related records would be subject to Routine Disclosure and Active Dissemination Plans and must be preserved in approved recordkeeping systems; and WHEREAS¸ despite the above-noted references, the wording of the Policy with respect to the requirement for minutes/meeting notes could be simplified to make these requirements clearer to all staff; THEREFORE BE IT RESOLVED that the Clerk be directed to review the Policy’s wording with respect to Department-led Working Groups to clarify that minutes/meeting notes must be created, preserved, and made available to the public upon request (i.e. through Routine Disclosure) or proactively (i.e. on Ottawa.ca). For (4) J. Leiper, S. Menard, S. Plante, and W. Lo Against (21) M. Luloff, L. Dudas, G. Gower, T. Kavanagh, T. Tierney, R. King, R. Brockington, C. Kitts, G. Darouze, A. Hubley, C. Curry, D. Hill, C. Kelly, L. Johnson, S. Devine, J. Bradley, A. Troster, M. Carr, D. Brown, S. Desroches, and M. Sutcliffe

WHEREAS Document 5 of the Mid-term Governance Report is an inventory of Department-led Working Group, which are typically of members of the public and staff and may include Members of Council in an ex officio/Council liaison capacity; and WHEREAS the inventory inadvertently included some internal working groups composed entirely of City staff; and WHEREAS some previous Department-led Working Groups have recently completed their work and/or been replaced with new ones (e.g. the new Equity, Diversity, Inclusion and Belonging (EDIB) Community Advisory Group); THEREFORE BE IT RESOLVED that City Council receive the attached revised Document 5, which removes internal staff working groups and captures recent changes to the inventory.

That the Plante/Lo Motion (OCC 2025-50-08 ) be

WHEREAS the 2022-2026 Mid-term Governance Review Report recommends an Ethical Framework for Members’ Staff; and WHEREAS Members’ staff are contract employees of the City of Ottawa, appointed by the Member, and reporting to the Member, to support the Member and their elected office as political staff, performing a variety of functions such as constituency, administrative, communications, project, policy, and strategic and advisory work; and WHEREAS the Ethical Framework for Members’ Staff will apply to full and part-time Councillors’ Assistants, and contractors and students paid by invoice or honorarium; and WHEREAS Members of Council are the managers of their staff; and WHEREAS the proposed Ethical Framework designates the Integrity Commissioner as ethics executive for the staff of Members of Council; and WHEREAS Section 5(f) of the Ethical Framework for Members’ Staff provides the following: “When the Integrity Commissioner’s report has found the complaint sustained in whole or part, the City Clerk and the Member shall determine the appropriate response/disciplinary action, which can include, but not limited to training, monitoring, a reprimand, or being subject to a transfer, a suspension, or a dismissal.” WHEREAS it is important to distinguish the consultative relationship between the City Clerk and the Member, and that the Office of the City Clerk provides human resources support to Members and their staff, while reinforcing that the Member has oversight of their employee

WHEREAS Document 11 of the 2022-2026 Mid-term Governance Review Report, being the Committee of Adjustment update on KPMG recommendations, provides the following information on tracking key performance indicators: Recommendation 2.5.2: Develop and implement a performance management framework by tracking key performance indicators – The Committee transitioned to SharePoint in 2023, augmenting digital search capabilities and data sharing with the City’s Planning, Development and Building Services department who, in turn, provides the Province of Ontario with quarterly updates relating to applications received by the Committee, including file number, property address and postal code, date submitted, status (granted or refused), date of decision, if appealed and date of appeal. WHEREAS this information in aggregate is not available on Ottawa.ca, and is only available by going to each individual Committee of Adjustment meeting agenda, which is a time consuming and onerous process; and WHEREAS the 2022-2026 Mid-term Governance Review report recommends amendments to the Routine Disclosure and Active Dissemination Policy to make more information available on a default basis on Ottawa.ca This Policy identifies the requirement for City departments to develop plans for routinely releasing or automatically making available certain records to the public. To ensure that an appropriate balance exists between ease of access to information and protection of privacy and of confidential informat

WHEREAS the City of Ottawa’s Election-Related Resources Policy fulfills the requirement under Section 88.18 of the Municipal Elections Act, 1996, for the City to establish rules and procedures with respect to the use of municipal resources during the election campaign period; and WHEREAS proposed updates to the Election-Related Resources Policy set out in Document 24 address matters relating to “community events,” “community-organized events,” and “Member-organized events” without providing definitions of these terms; THEREFORE BE IT RESOLVED THAT the following definitions be added to the Election-Related Resources Policy attached in Document 24: “Community events” and “community-organized events” means events staged by external organizations such as community groups and other levels of government, and not funded or organized fully or jointly by City departments and/or Members of Council. Examples include events such as community association meetings, business openings, sporting events, festivals, fundraisers and other ticketed events, etc. “Member-organized events” means a type of City event staged by a Member of Council as a one-time or sporadic occurrence (for example, a planning-related open house; an event to benefit the Member’s ward, the City or a local charity, etc.) For clarity, such one-time or sporadic events are different from a “Member’s annual community event” as defined in this policy.

WHEREAS Council relies on the impartial expertise and professionalism of City staff to assist in decision-making; and WHEREAS at times, Council can put questions to City staff that may harm the perception of staff’s impartially, particularly when staff are asked to provide a disposition supporting or opposing a given motion; and WHEREAS it is critical that staff communications be and appear to be free of political interreference or political bias; and THEREFORE BE IT RESOLVED THAT, the City Manager, City Solicitor, City Clerk and the Integrity Commissioner review the Procedure By-law, Council-Staff Relations Policy, the Employee Code of Conduct, and any other relevant by-laws, policies, or procedures to determine if any updates to these by-laws, policies, or procedures would further enhance staff impartially; and BE IT FURTHER RESOLVED THAT, Council consider these recommendations no later than 30 September 2025. For (12) M. Luloff, L. Dudas, C. Kitts, G. Darouze, A. Hubley, C. Curry, D. Hill, C. Kelly, S. Plante, D. Brown, S. Desroches, and W. Lo Against (13) G. Gower, T. Kavanagh, T. Tierney, R. King, J. Leiper, R. Brockington, S. Menard, L. Johnson, S. Devine, J. Bradley, A. Troster, M. Carr, and M. Sutcliffe

WHEREAS the Office of the City Clerk has received Document 32 in response to Motion No. 2022-03/29; THEREFORE BE IT RESOLVED that staff be directed to align Constituency Services Budgets to the median budget of comparator municipalities identified in Document 32, with the Mayor’s Office budget to receive corresponding funding of an equivalent percentage; and BE IT FURTHER RESOLVED that staff implement these changes in a graduated manner to be fully aligned with the report recommendation no later than January 1st, 2027.

WHEREAS the Code of Conduct for Members of Council (By-law No. 2018-400), Part III, Section 9 – Investigation, provides that a “Member who is the subject of an inquiry may consult with a lawyer”, and that if “[…] the complaint is dismissed or no contravention is found, the Member may charge the applicable expenses to their Constituency Services Budget”; and WHEREAS consulting with a lawyer and obtaining legal services can be expensive; and WHEREAS a Member’s Constituency Services Budget may not have enough funds to cover their legal fees; and WHEREAS even if a Member’s Constituency Services Budget has enough funds to cover their legal fees, this will likely significantly reduce the funds available to the Member to operate their office and conduct their business; and THEREFORE BE IT RESOLVED THAT, City Clerk present for the consideration of Council, no later than 30 September 2025, a report detailing the creation of a Council Administration fund, and associated policies and procedures, for the reimbursement of a Member’s legal fees For (18) M. Luloff, L. Dudas, G. Gower, T. Tierney, R. King, R. Brockington, A. Hubley, C. Curry, D. Hill, C. Kelly, L. Johnson, S. Devine, J. Bradley, S. Plante, D. Brown, S. Desroches, W. Lo, and M. Sutcliffe Against (6) T. Kavanagh, J. Leiper, C. Kitts, G. Darouze, A. Troster, and M. Carr

WHEREAS City of Ottawa Councillor’s Offices often have volunteers helping within the office, with events, and with door knocking; and WHEREAS volunteers bring a significant contribution to the Councillor’s Offices; and WHEREAS the work of these volunteers falls outside current policies that apply to Members’ staff; and WHEREAS the City of Ottawa’s insurance and workplace insurance programs do not currently cover volunteers, in performing their work, particularly in performing higher risk activities like events and door knocking; and WHEREAS the lack of policies and the lack of insurance expose the City of Ottawa and Elected Officials to potentially significant legal and financial risk; and THEREFORE BE IT RESOLVED THAT, the City Clerk and City Solicitor present for the consideration of Council, no later than 30 September 2025, a report detailing recommendations for policies and options for insurance for volunteers within the offices of Members of Council. The Bradley/Tierney Motion (OCC 2025-50-17) was

That staff be directed to undertake an environmental scan of other municipalities practices with respect to Councillors office volunteers insurance and policies and report back with information by Memo to Finance and Corporate Services Committee.

WHEREAS it is customary for a City of Ottawa Councillor to have a ward office; and WHEREAS a ward office is a valuable tool in conducting business within the ward and with constituents; and WHEREAS Ward 24 Barrhaven East does not currently have a ward office; and WHEREAS to date, no proper space is available in a City of Ottawa facility within Ward 24 Barrhaven East; and THEREFORE BE IT RESOLVED THAT, the City Clerk work with the Councillor of Ward 24 Barrhaven East to find a proper space for a ward office in a City of Ottawa facility in or near to Ward 24 Barrhaven East; and BE IT FURTHER RESOLVED THAT, if no proper space is available for a ward office in a City of Ottawa facility in or near to Ward 24 Barrhaven East, that staff work with the Councillor to find a proper retail / commercial space within the ward or near the ward; and BE IT FURTHER RESOLVED THAT, staff consult with the Councillor on the choice of location and set-up of the Ward 24 Barrhaven East ward office; and BE IT FURTHER RESOLVED THAT, the Ward 24 Barrhaven East ward office be ready for use and opening no later than the start date of the 2026-2030 Term of Council; and BE IT FURTHER RESOLVED THAT, staff include all necessary funds within the City of Ottawa’s 2026 draft budget.

That Council direct: That the General Manager, Strategic Initiatives bring forward to City Council, no later than the end of Q2 2025, a confidential memo or internal-only circulation that includes a list of potential lands both outside and inside the urban boundary that could benefit from additional protections and conservation under the City of Ottawa’s land purchase and stewardship program/funding; and

WHEREAS other partners may be interested in the purchase of the property; and THEREFORE BE IT RESOLVED that Council defer this matter to a future meeting of Council once staff has reviewed and provided information to Council on those opportunities to partner with another agency, no later than March 31, 2025. For (13) M. Luloff, L. Dudas, T. Tierney, C. Kitts, G. Darouze, A. Hubley, D. Hill, C. Kelly, L. Johnson, D. Brown, S. Desroches, W. Lo, and M. Sutcliffe Against (12) G. Gower, T. Kavanagh, R. King, J. Leiper, R. Brockington, S. Menard, C. Curry, S. Devine, J. Bradley, S. Plante, A. Troster, and M. Carr

WHEREAS DREAM developments is proposing to build two apartment buildings at 665 Albert Street, comprising 247 affordable housing units AND WHEREAS, the Dream LeBreton Project has a target of zero net emissions of greenhouse gases to minimize its impact on the climate; AND WHEREAS, as part of its strategy to achieve its goal of ensuring the development achieves its goal of zero net greenhouse gas emissions, Dream is proposing to install a wastewater energy transfer system, for the purposes of heating the development. AND WHEREAS on April 12, 2023, Council approved the Wastewater Energy Transfer (WET) Pilot Project – 665 Albert Street which delegated authority “to the General Manager of Infrastructure and Water Services, or designate, to negotiate, enter into, execute and amend a Wastewater Energy Transfer Agreement with Theia Partners Inc. / Envari Holding Inc. Partnership and any other agreements necessary to give effect thereto upon such terms and conditions satisfactory to the General Manager of Infrastructure and Water Services, guided by the proposed Draft Term Sheet attached as Document 3, and in a form satisfactory to the City Solicitor” AND WHEREAS the name of the system has changed from the Wastewater Energy Transfer System to the Sewer Energy Exchange System (SEES); AND WHEREAS subsequent to Council approval of the SEES pilot project, the parties to the agreement proposed by Theia Partners Inc. and Envari Holding Inc. have changed, namely to reflect the corporate reo

That the Agriculture and Rural Affairs Committee Report 20; and Nominating Committee Report 2 and the reports from the City Clerk entitled “2022-2026 Mid-term Governance Review” and “Summary of Oral and Written Public Submissions for Items Subject to the Planning Act ‘Explanation Requirements’ at the City Council Meeting of January 22, 2025”be received and adopted as amended.

WHEREAS Kanata Theatre has operated from the Ron Maslin Playhouse at 1 Ron Maslin Way in Kanata, Ontario since its construction in 1996; and WHEREAS the City of Ottawa is the landlord for the Ron Maslin Playhouse; and, WHEREAS Kanata Theatre entered a long-term lease agreement with the City as a tenant of the Ron Maslin Playhouse that remains in effect; and WHEREAS Section 14.1(e) of the Lease agreement entitles the City to have one representative on the Tenant’s (Kanata Theatre) board of management; THEREFORE BE IT RESOLVED THAT the City of Ottawa, as the Landlord, exercise its entitlement of Section 14.1(3) of the Lease agreement to have a city representative appointed to Kanata Theatre’s Board of Management; and BE IT FURTHER RESOLVED THAT the Councillor for Ward 23 – Kanata South serve as the City’s appointee to the Kanata Theatre Board until a successor is appointed; and BE IT FURTHER RESOLVED THAT the Councillor for Ward 23 – Kanata South and the General Manager of Recreation, Cultural and Facility Services be delegated the authority to identify an appropriate City staff representative to the board long term, with the appointment and notification to take place by way of memo to Council.

WHEREAS the City of Ottawa’s Provincial Housing Pledge commits to the building of 151,000 new homes in Ottawa by 2031; and WHEREAS the City does not construct homes but does provide a planning and regulatory environment that enables the construction of new homes; and WHEREAS the City has taken steps to improve applications timelines and reduce red tape for homebuilders, but there is continued opportunity to improve our processes and to innovate to achieve the goals of the Housing Pledge; and WHEREAS between January 2023 and September 2024, the City approved 50,191 new units in the development pipeline. Of those 50,191 units only 8,300 have had building permits pulled, 24,732 are pending further approvals, and 17,159 are fully approved units waiting for development; and WHEREAS Council has approved the Affordable Housing Community Improvement Plan (Affordable Housing CIP) Tax Increment Equivalent Grant (TIEG) program, which will increase the stock of new affordable rental units for a minimum of 20 years; and WHEREAS municipalities need to consider tools outside of the development review process that could help advance housing development and additional tools would be useful in order to incentivize the growth we need where we need it most. THEREFORE BE IT RESOLVED that Council direct staff to set up a specialized, staff-led Task Force to discuss and evaluate ideas that would help the City advance housing projects and decrease application approval times and report to a joint mee

WHEREAS on November 7th, 2024, Community & Social Services staff, acting on Council’s delegated authority, recommended 1645 Woodroffe Avenue in Ward 9 (Knoxdale-Merivale) to be the location of the first Newcomer Reception Centre for the temporary housing of asylum seekers; and WHEREAS the Newcomer Reception Centre system will help take pressure off Ottawa’s conventional shelter system and address the immediate increasing need for appropriate support for asylum seekers; and WHEREAS the recommended site at 1645 Woodroffe is immediately adjacent to the Nepean Sportsplex, one of Ottawa’s most heavily used recreational facilities; and WHEREAS the specific location of the Newcomer Reception Centre will result in the long-term loss of a sports field; and WHEREAS the Newcomer Reception Centre is to be built in the form of a modular, pre-fabricated building structure, which has a potential life span of 25 years; and WHEREAS residents across Ward 9 have expressed concerns about uncertainty over the long-term future use of the pre-fabricated building structure, and the impact that the Newcomer Reception Centre may have on the Nepean Sportsplex and its capacity to provide recreational programming in the area; and WHEREAS the costs to procure, build and operate the Newcomer Reception Centre would be paid for through federal funding from IRCC’s IHAP program but the City of Ottawa will be permanent owner of the facility; and WHEREAS the proposed development of a pre-fabricated building stru

BE IT RESOLVED THAT the Rules of Procedure be suspended to consider the following motion, in order to meet the Federation of Canadian Municipalities (FCM) grant deadline. WHEREAS the Federation of Canadian Municipalities has a funding opportunity called the Growing Canada’s Community Canopies initiative; and WHEREAS the City of Ottawa is focused on building a green and resilient city by preserving and growing Ottawa’s tree canopy; and WHEREAS EnviroCentre is interested in undertaking the Trees for Schools project in partnership with the City of Ottawa, local school boards and the Royal Canadian Geographical Society; and WHEREAS schools account for over 300 private land holdings in Ottawa, which provides a unique opportunity to plant trees and grow the urban forest; and WHEREAS EnviroCentre’s proposed Trees for Schools project will compliment city outreach and stewardship efforts by offering hands-on learning opportunities and curriculum-linked educational resources so, that students learn about trees, plants, biodiversity, soil health, and the importance of our urban canopy; and WHEREAS the project proposes to plant an estimated 3,000 trees up to a total cost of $1.2M of which $600,000 would be supported by the Growing Canada's Community Canopies grant; and WHEREAS to be eligible for this funding non-municipal applicants must provide a resolution drafted and adopted by municipal Council partnering on the project; THEREFORE BE IT RESOLVED that Ottawa City Council acknowledges

That the by-laws listed on the Agenda under Motion to Introduce By-laws, Three Readings, be read and passed. 2025-33 A by-law of the City of Ottawa amending By-law No. 50 of 2000 respecting the procurement of goods, services and construction for the City of Ottawa. 2025-34 A by-law of the City of Ottawa certain lands at voie Hepatica Way on Plan 4M-1526 as being exempt from Part Lot Control. 2025-35 A by-law of the City of Ottawa to amend By-law No. 2017-180 respecting the appointment of Municipal Law Enforcement Officers in accordance with private property parking enforcement. 2025-36 A bylaw of the city of Ottawa to amend By-law No. 2003-499 respecting the designation of fire routes. 2025-37 A by-law of the City of Ottawa to designate 152 Metcalfe Street to be of cultural heritage value or interest. 2025-38 A by-law of the City of Ottawa to designate McPhail Memorial Baptist Church, 249 Bronson Avenue, to be of cultural heritage value or interest. 2025-39 A by-law of the City of Ottawa to designate the 66 Queen Street, to be of cultural heritage value or interest. 2025-40 A by-law of the City of Ottawa to designate 8 Robert Kemp Street to be of cultural heritage value or interest. 2025-41 A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of lands known municipally as 1450, 1454, 1458, 1464, and 1468 Bankfield Road and 5479 and 5485 Elijah Court. 2025-42 A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of lands k

That the following by-law be read and passed: To confirm the proceedings of the Council meeting of 29 January 2025.

That the proceedings of the City Council meeting of 29 January 2025 be adjourned.