City Council

That the report from the City Clerk and Solicitor, entitled “ Status Update - Council Inquiries and Motions for the Period Ending 6 December 2013 ” ; Agriculture and Rural Affairs Committee Report 37; Finance and Economic Development Committee Report 39; Planning Committee Report 61A; and Transportation Committee Report 34 be received and considered ; and That the Rules of Procedure be suspended to receive and consider Planning Committee Report 62, because of the urgency of the items contained in the report ( specific reason set out below ). (Waiver of the Rules is being requested for Planning Committee Report 62 (Items 10 and 11 of the Agenda), due to timelines, as the next regular Council meeting is not scheduled until January 22, 2014 ).

That recommendation 2 of the item titled Public Engagement Strategy be amended to add the words “upon request by a Member”, as follows: 2. That, when the City conducts public consultations, Members of Council are provided with an electronic copy of the full submissions from the public and not simply a staff summary of the comments received, upon request by a Member.

That the report from the City Clerk and Solicitor, entitled “ Status Update - Council Inquiries and Motions for the Period Ending 6 December 2013 ” ; Agriculture and Rural Affairs Committee Report 37; Finance and Economic Development Committee Report 39; Planning Committee Reports 61A and 62; and Transportation Committee Report 34 be received and adopted as amended.

WHEREAS a steering committee of local businesses has been created to form a new business improvement area (BIA) comprising of portions of Rideau Street and Sandy Hill; WHEREAS Downtown Rideau BIA is immediately adjacent to the area under study by the steering committee and has expressed interest in expanding its boundaries to include these same portions of Rideau Street; WHEREAS the ByWard Market BIA also neighbours these areas and recently funded the development of a strategy to identify opportunities to strengthen the future of the market, including its retail; WHEREAS the boards of management of BIAs are local boards of the City pursuant to Section 204(2.1) of the Municipal Act, 2001 ; WHEREAS the City may dissolve or make changes to a local board in accordance with Subsection 216(1) of the Municipal Act, 2001 ; THEREFORE BE IT RESOLVED that the Economic Development and Innovation Department be directed to work with these three groups to review the BIA boundaries in this area and to assess different options, including the formation of a third BIA and the expansion or alteration of the boundaries of one or more of the existing BIAs; BE IT FURTHER RESOLVED that the Economic Development and Innovation Department present recommendations for the formation, expansion or change in boundaries for Downtown Rideau BIA, ByWard Market BIA, Rideau Street and Sandy Hill in Q1 2015, following the end of the term for the local boards. Motion No. 67/4

WHEREAS the Ontario Good Roads Association (OGRA), the Rural Ontario Municipal Association (ROMA), the Association of Municipalities of Ontario (AMO) and the Association française des municipalités de l'Ontario (AFMO) all require motions on an annual basis confirming the City’s representatives to their organizations ; and THEREFORE BE IT RESOLVED that City Council approve the following: 1. That Councillor Desroches be the City’s representative to the Ontario Good Roads Association (OGRA); 2. That Councillor Thompson be the City’s representative to the Rural Ontario Municipal Association (ROMA); 3. That Councillor Hume be the City’s representative to the Association of Municipalities of Ontario (AMO); 4. That Councillor Chernushenko be the City’s representative to Association française des municipalités de l'Ontario (AFMO); and 5. That Councillor Monette be the City’s representative to the Canadian Capital Cities Organization (CCCO).

That the Rules of Procedure be waived, due to the time constraints associated with the impending construction schedule for the Bayshore Shopping Centre Redevelopment Project, to consider the following motion: WHEREAS PCL Constructors, on behalf of Ivanhoé Cambridge and KingSett Capital (the proponents), have approached the City of Ottawa with respect to the Bayshore Shopping Centre Redevelopment Project; and WHEREAS an issue of concern is access to the shopping centre during its normal business hours during the construction period; and WHEREAS, in order to minimize disruption to the public and to public transit services accessing the shopping centre, the proponents have requested that the construction commence at 5:00 a.m.; and WHEREAS noise from construction and related works beyond certain hours is not currently permitted under the Noise By-law 2004-253, and therefore a waiver of the By-law is required for this project; THEREFORE BE IT RESOLVED that the following waiver of the Noise By-law 2004-253 be granted from January 1, 2014, to October 22, 2015, in relation to the construction work required for the redevelopment of the Bayshore Shopping Centre, in order to permit construction, vehicular and related noises: (a) Sections 7(1), 7(2), 8(1), 15(1) and 15(2) be waived during the hours of 5:00 a.m. and 7:00 a.m., from Monday to Friday inclusive; (b) That any noise generated by the construction or related work for this project not exceed a level of 90 dBA (measured at the poi

That this issue (Motion No. 67/7) be

WHEREAS the deadline for owners of property in the Manotick (Core) Area in respect of the sanitary sewer local improvement as to the payment options they are selecting is December 20 th , 2013; THEREFORE BE IT RESOLVED THAT the Rules of Procedure be suspended to permit the introduction of the following motion: WHEREAS at the time of petition, the property at 5565 Dickinson was included in the petition area based on the understanding that the property in question could be serviced by a gravity connection to a sanitary sewer extended east onto Currier; WHEREAS at the time of construction it became known that the property could not be serviced by a gravity connection and would require pumping, and as a result has opted not to connect; WHEREAS had this information been known at the time of the petition, the owner would have opted out of the petition area and as a result a sewer would not have been required on Currier, east of Dickinson since the property at 5561 Dickinson could have been serviced by the sewer on Dickinson; and WHEREAS the property at 5565 Dickinson is being assessed a charge of $11,640.68 under the Manotick Sanitary Sewer Local Improvement project; THEREFORE BE IT RESOLVED that the City assume the Local Improvement charge for 5565 Dickinson; and BE IT FURTHER RESOLVED that the Sewer Connection By-Law be amended to include the $11,640.68 charge for the property at 5565 Dickinson at the time of connection to the sanitary sewer system.

That Motion No. 67/10 be

WHEREAS the City Manager’s Employment Contract was extended by Council on January 26 th , 2011; and WHEREAS the term of that Contract is set to expire on March 31, 2014; THEREFORE BE IT RESOLVED that Council waive the Rules of Procedure to receive a briefing with respect to the City Manager’s Employment Contract, due to the urgency of this matter; and BE IT FURTHER RESOLVED THAT Council resolve In Camera pursuant to Subsections 13. (1) (b) personal matters about an identifiable individual, including staff; (d) labour relations or employee negotiations; and (f) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose, of Procedure By-law 2006-462, with respect to the City Manager’s Employment Contract.

WHEREAS on January 26 th , 2011, City Council approved the extension of the Employment Contract for the City Manager for a fixed period of three (3) years, a period that is set to expire on March 31 st , 2014; and WHEREAS the Employment Contract requires the City to provide the City Manager with at least 90 days’ notice in writing of the City’s intention to terminate the City Manager’s employment; and WHEREAS the City Manager’s continued leadership on key initiatives, including the Lansdowne Park Redevelopment and the Confederation Line, is important to the successful completion of City Council’s goals during this term; THEREFORE BE IT RESOLVED that City Council delegate the authority to the Mayor and Deputy Mayors El-Chantiry and Desroches to seek an extension of the City Manager’s contract and negotiate, finalize and execute both the contract extension and any required changes to the contract with respect to the following: a. Term; b. Remuneration; c. Benefits; d. Notice Period.

THAT By-law 2013-417 to confirm the proceedings of Council be enacted and passed.