City Council

That the report from the City Clerk and Solicitor, entitled “Status Update – Council Inquiries and Motions for the Period Ending 18 March 2016”; Agriculture and Rural Affairs Committee Report 13; Community and Protective Services Committee Report 10; Finance and Economic Development Committee Reports 11B and 12; Planning Committee Reports 22A and 23; and Transportation Committee Report 12 b e received and considered; And that the Rules of Procedure be suspended to receive and consider a matter rising from the Special Transit Commission meeting of March 23, 2016, with respect to a tentative collective agreement with the Canadian Union of Public Employees (CUPE) Local 5500. Waiver of the Rules is being requested as it is in the City’s best interests to consider this matter immediately.

WHEREAS the City of Ottawa (“City”) and the Canadian Union of Public Employees, Local 5500 (“CUPE 5500”) have committed to working collaboratively to resolve issues of mutual concern in the workplace; and WHEREAS the collective agreements between the City and CUPE 5500 expired on March 31, 2015; and WHEREAS the bargaining teams for the City and CUPE 5500 have been in negotiations in an effort to conclude renewals of the collective agreements on mutually-agreeable terms; and WHEREAS the City and CUPE 5500 bargaining teams concluded tentative agreements on February 5, 2016, subject to ratification by the CUPE 5500 membership and City Council; and WHEREAS the members of the Transit Maintenance and Transit Facilities Maintenance and Capital Projects Branch Bargaining Unit have ratified the tentative agreement; and WHEREAS the tentative agreement is affordable and fair to taxpayers and our employees; THEREFORE BE IT RESOLVED that the Transit Commission recommends that City Council ratify the tentative agreement reached with the CUPE 5500 Transit Maintenance and Transit Facilities Maintenance and Capital Projects Branch Bargaining Unit; and BE IT FURTHER RESOLVED that the terms of the tentative agreement be made public.

WHEREAS at its meeting of February 25, 2016, the Community and Protective Services Committee considered a report on Parks, Recreation and Cultural Services Allocation Policy Refresh: Arenas, Sports Fields and Ball Diamonds; and WHEREAS as part of Committee deliberations, the Department was asked to review the policy provision allowing adjustments to allocation of facility time by up to 5% in years 2, 3, and 4 of the allocation cycle, and to consider the benefit of increasing this percentage up to 10%; and WHEREAS providing this additional flexibility under delegated authority to staff will assist in ensuring equitable allocation of facilities based on yearly participation rates; THEREFORE BE IT RESOLVED that Council approve that the Allocation Policy be revised to allow up to 10% annual adjustment to facility allocations to reflect validated user group needs.

WHEREAS the Extended Supervised Beach Season report (ACS2016-COS-PRC-0001) recommends a staggered start and close date for City beach sites; and WHEREAS, at the Community and Protective Services Committee meeting of February 25, 2016, Members of the Committee noted that all four beach locations would benefit from expanding the supervised beach season by an additional week and directed staff to see if there was a way to bring that option forward within the currently approved operating budget; and WHEREAS staff is able to recommend that the beach season can be extended to 72 days, from the current 65 days, to remain operational later in August for an additional operating cost of $31,000 without additional funds from the 2016 approved budget or in subsequent budgets, as follows: Staff has identified funding for 2016 from one-time, internal savings in the Parks, Recreation and Culture operating budget resulting from the temporary closure of an outdoor pool that is being replaced; Staff is confident the additional funding for the future operating costs in the Parks, Recreation and Culture operating budget can be identified by advancing a portion of the current Service Review process and these results will be reflected in the Department’s 2017 Draft budget; and Staff in Public Works and Services and in the Public Health Department have advised that they believe the increased costs they will incur that are related to this increase in service can be similarly absorbed; THEREFORE BE I

C. McKenney WHEREAS following the Finance and Economic Development Committee meeting of March 1, the Downtown Rideau Business Improvement Area (BIA) has agreed to remove the parcel of land located north of George Street to York, between Cumberland and King Edward from their proposed expansion; and WHEREAS the Downtown Rideau BIA and ByWard Market BIA have agreed to develop a formal operating agreement outlining a process for joint pageantry and programming on the south side of George Street ; and WHEREAS the Downtown Rideau BIA has also agreed to remove Confederation Park from their proposed expansion; and WHEREAS the Downtown Rideau BIA has provided assurances that they will not approach any business, organization or area within Somerset Ward in the future without the knowledge of the Councillor for the Ward; and WHEREAS the Downtown Rideau BIA has notified the Director of the Bytown Museum of the financial implications to joining the Downtown Rideau BIA; and WHEREAS City staff has no concerns with the revisions to the proposed Downtown Rideau BIA boundary expansion; THEREFORE BE IT RESOLVED that City Council approve that “Document 1 – Proposed Boundary Adjustment Map” be amended to reflect the removal of the parcel of land located north of George Street to York, between Cumberland and King Edward and the removal of Confederation Park from the proposed expansion of the Downtown Rideau Business Improvement Area. Motion No. 28/5

WHEREAS the “Zoning By-law Amendment – Part of 6111 and 6141 Hazeldean Road” report (ACS2016-ICS-PGM-0003) recommends approval of a Zoning By-law Amendment for part of 6111 and 6141 Hazeldean Road; and WHEREAS on February 23, 2016, the report recommendation was

That the recommendation be amended to include, after “eligible BIAs”, “and local boards of Trade, Chambers of Commerce and Business Associations where there are no BIAs”

WHEREAS, in 2005, municipalities were granted the ability to invest in longer-term corporate bonds and Canadian equity investments via only the One Investment Program and, and the One Investment Program and demonstrated strong investment returns for municipalities within these ‘new’ investment sectors; and WHEREAS the institutional portfolio managers utilized by the One Investment Program recommend that the Prudent Investor Standard approach is a more appropriate approach to investing; and WHEREAS operating municipal investments under the Prudent Investor Standard is precluded by the Municipal Act , Eligible Investments, in its current form; and WHEREAS, on October 28, 2015, City Council approved that the Mayor send a letter to the Minister of Finance and Minister of Municipal Affairs asking that the Municipal Act, 2001 and Ontario Regulation 438/97 amended to Ontario Regulation 399/02 be amended as follows: Specific to the City of Ottawa Endowment Fund (Ontario Regulation 399/02) · The addition of wording under clause 4.1 that would specifically allow the City of Ottawa Endowment Fund to invest in a way that would move to the Prudent Investor Standard and away from the prescribed investment highlighted in the Municipal Act. Specific to the City of Ottawa Internally Managed Funds (Ontario Regulation 399/02) · The addition of a new clause that would specifically allow the City of Ottawa to invest internally managed funds in a way that would move to the Prudent Investor Standar

WHEREAS, despite the fact that the City of Ottawa uses multiple initiatives to calm traffic and reduce the speed of traffic, residents continue to identify that speeding on local streets is an on-going problem and a significant safety issue in Ottawa; and WHEREAS the Ottawa Police Chief has identified traffic enforcement as one of his top three priorities and he has confirmed that he supports the use of technology to help keep our roads safe, including speed monitoring devices like photo radar; and WHEREAS the Province of Ontario initiated the use of photo radar on provincial highways in 1994, but this was discontinued following the change of government less than one year later for what was considered by many to be political rather than safety reasons; and WHEREAS a number of municipalities in Ontario have asked the provincial government to allow local governments to use photo radar and/or other technology to address speeding on local streets and there is a benefit to Ottawa residents to adding this ability to the City’s current toolkit to address traffic and speeding in our neighbourhoods; THEREFORE BE IT RESOLVED that City Council, through the Mayor, formally request that the Province of Ontario allow municipalities the option of using photo radar on local streets; and BE IT FURTHER RESOLVED that a copy of this request be forwarded to all local Members of Provincial Parliament.

That Motion No. 28/10 Motion concerning photo radar on local streets be

WHEREAS the provision of quality paramedic services within established response times is a priority of Council and expected by the community; and WHEREAS there has been a twenty-three (23) per cent increase in paramedic response volumes over the past five (5) years; and WHEREAS as a result of increasing response volumes, designated rural resources are often required to respond to the urban core where demand is greatest; and WHEREAS consequently, this creates a greater reliance on surrounding municipalities, which are then required to respond to the City’s rural wards; and WHEREAS Council has directed staff to complete a review of paramedic services to identify current and future operational needs and efficiency opportunities, which is anticipated to be completed this spring, but there is an immediate need for twelve (12) new paramedics to respond to the current situation; and WHEREAS there is a requirement for four (4) additional emergency response vehicles to support the additional twelve (12) paramedics and staff has advised that there are sufficient funds in the Development Charge Paramedic Services account to accommodate the majority of the funding, with the remainder able to be accommodated within the City-wide Reserve Fund; and THEREFORE BE IT RESOLVED that, on the understanding that the review of Paramedic Services and future needs will be considered by Council prior to the development of the 2017 draft Operating and Capital Budgets, City Council approve: a) the additi

That the Rules of Procedure be waived, in order for staff to be able to meet project timelines for the Combined Sewage Storage Tunnel, to consider the following motion: WHEREAS the construction of the Combined Sewage Storage Tunnel, the largest of the 17 Ottawa River Action Plan (ORAP) projects, will begin this year; and WHEREAS City Council approved the funding for this project in previous budgets; and WHEREAS the Federal and Provincial Governments will each be contributing $62.09 million to the City’s Combined Sewage Storage Tunnel Project; and WHEREAS on June 24, 2015, City Council directed that the funding agreements be brought before Environment Committee and Council prior to being executed if the legislative timetable permitted; and WHEREAS the legislative timetable did not permit the agreements to be before the Environment Committee; and WHEREAS the Federal and Provincial Governments have further required that the agreements remain confidential until they are finalized and executed by all three parties; and WHEREAS such a requirement creates a procedural issue for City Council, as the Federal and Provincial requirement for confidentiality does not meet any of the statutory exemptions set out in the Municipal Act, 2001 , for moving into closed session; and WHEREAS both levels of government have indicated to staff that it is best that Council approve the final draft contribution agreements by resolution; and WHEREAS there is a Council practice to address such issues, as

C. McKenney BE IT RESOLVED THAT the Rules of Procedure be waived, due to the time constraints associated with the desired implementation on April 1 st , 2016 of the corrected Parking Services User Fees relating to the specific categories parking permits noted below, to consider the following motion: WHEREAS as part of the 2016 budget approved by City Council on December 9, 2015 Council approved the Parking Services User Fees; and WHEREAS the specific fees relating to Residential Visitor Parking Permits (1 week), Residential Visitor Parking Permits (2 weeks), and Temporary Consideration Parking Permits (monthly) were incorrectly presented and approved in the 2016 budget document due to a clerical error and oversight; and WHEREAS if uncorrected, permit holders will be overpaying the parking fees during the summer months and underpaying during the winter months, and furthermore these parking fees have not been correctly categorized by season in keeping with other categories of the residential parking permits provided in the City’s On-Street Parking Permit Policy; and WHEREAS the proposed amendment is consistent with the approved On-Street Parking Permit Policy fee structure for residential parking permits that implements a reduction in fees for permit holders for Spring and Summer months, and in this case, would result in an estimated annual loss in revenue of $50,000, however this loss is not expected to be significant to the overall program; THEREFORE BE IT RESOLVED THAT Counc

THAT the Rules of Procedure be waived due to the fact that the City Manager, Kent Kirkpatrick is presently on an unscheduled leave of absence: WHEREAS the statutory position of City Manager (“Chief Administrative Officer”), as set out in Section 229 of the Municipal Act, 2001 , provides City Council with the authority to appoint a person to this position, “exercising general control of the affairs of the municipality for ensuring the efficient and effective operation of the municipality”; and WHEREAS the City’s Delegation of Authority By-law, being By-Law No. 2014-435, and more particularly being Schedule “A”, the “City Manager’s Portfolio,” endows the position of City Manager with a number of important responsibilities and duties, including collective bargaining, corporate sponsorship and the execution of various documents; and WHEREAS on March 11th, 2016, pursuant to Subsection 3(1) of the Delegation of Authority By-law, the City Manager, in consultation with the Mayor, appointed Rick O’Connor, City Clerk and Solicitor, as the Acting City Manager; and WHEREAS Steve Kanellakos, the newly hired City Manager will begin his tenure on Monday, May 2nd, 2016; and WHEREAS it is prudent and timely for City Council to formally appoint an Acting City Manager until Mr. Kanellakos arrives in May; and WHEREAS Mayor Watson has consulted with all Members of Council on the most expeditious and prudent approach to ensuring that there is an efficient and effective transition over the next fiv

THAT By-law 2016-113 to confirm the proceedings of Council be enacted and passed.