City Council

That Agriculture and Rural Affairs Committee Report 7; Finance and Economic Development Committee Report 8; Planning Committee Report 13; Transportation Committee Report 5; and the report from the City Clerk entitled “ Summary of Oral and Written Public Submissions for Items Subject to the Planning Act ‘Explanation Requirements’ at the City Council Meeting of September 25, 2019 ”; be received and considered.

WHEREAS the report ACA2019-PIE-PS-0095, Planning Services Funding Review and Staff Increase proposes amendments to Planning Application fees; and WHEREAS Document 1 details the current and proposed City of Ottawa user fees; and WHEREAS rural areas are defined in Schedule A – Rural Policy Plan of the Official Plan; and WHEREAS the rural Councillors have expressed a concern that the cost to develop lands in surrounding rural communities, such as Lanark or Prescott -Russel, is already lower; and WHEREAS the rural area Councillors feel that such a rapid increase in application fees would disadvantage rural economic development in the City of Ottawa; WHEREAS the zoning fees can be isolated from the rest of the fees such that the cost of living, the payment for LMS and the amount required for the FTEs, as detailed in the report, would remain the same; THEREFORE BE IT RESOLVED that the Council approv e an incremental increase in the zoning fee for rural applications, as defined in Schedule A of the Official Plan, for 2020 and increasing to the full amount, in 202 2; and BE IT FURTHER RESOLVED that Council approve the replacement of Document 1 with the attached revised version (Revised Document 1 held on file with the City Clerk) .

WHEREAS in 1940, during the Nazi occupation of the Netherlands in the Second World War, the Dutch Royal Family was evacuated and offered a safe refuge in Ottawa; and WHEREAS in 1943 Crown Princess Juliana gave birth to her third daughter, Princess Margriet, at the Ottawa Civic Hospital, making her the only royal personage ever born in Canada; and WHEREAS the Government of Canada temporarily declared a maternity suite at the Ottawa Civic Hospital to be extraterritorial jurisdiction so the Princess would inherit her Dutch Citizenship from her mother and remain in the line of succession; and WHEREAS in celebration of the Princess’ birth, the Government of Canada flew the Dutch flag over the Parliament’s Peace Tower in Ottawa, the only time in history a foreign flag has been accorded this honour; and WHEREAS the Crown Princess Juliana and her daughters stayed in Ottawa until the Liberation of the Netherlands in 1945, becoming a part of the community; and WHEREAS a deep and lifelong friendship was forged through the prominent role that Canada played in ending the Dutch oppression under the Nazis; and WHEREAS we remember that this relationship was forged in the courage and sacrifice of more than 7,600 Canadian soldiers, sailors and airmen who died fighting for the Liberation of the Netherlands; and WHEREAS every year since the war, the Netherlands has sent thousands of tulips to Ottawa, in appreciation of Canada’s sacrifice and for providing safe harbour to the Dutch Royal family;

WHEREAS the expiry date of the Westboro Interim Control By-law (ICB) is October 10th; and WHEREAS it is appropriate to consider in a timely manner whether the ICB should be extended; THEREFORE BE IT RESOLVED that the Rules of Procedure be suspended to permit the consideration of the following motion: WHEREAS pursuant to section 38 of the Planning Act, R.S.O.1990, c. P.13, the Council of the Corporation is entitled to extend interim control; and WHEREAS on October 10th, 2018 Council directed the emplacement of an Interim Control By-law on lands bounded by Golden Avenue to the west, Byron Avenue to the north, Tweedsmuir Avenue to the east and Dovercourt Avenue to the south, and the Planning Department continues to study options to amend the land use regulations and policies associated with infill and intensification in this area; THEREFORE the Council of the City of Ottawa enacts as follows: 1. That a by-law be added to the agenda of the Council meeting of October 9 th , 2019 which by-law provides that item 2 of the said By-law No. 2018-362 be amended by replacing the text, “This by-law is repealed on October 10th, 2019.” with the text, “This by-law is repealed on October 10th, 2020.”

C. McKenney That the Rules of Procedure be Suspended to consider the following motion, as the 2019 Federal Election will take place prior to the next Council meeting. WHEREAS access to the democratic process via voting should be made as easily accessible as possible; and WHEREAS federal law requires that all employers must allow up to three hours to employees to vote if their regular hours do not allow for it otherwise, under Section 132 of the Canada Elections Act -(1) Every employee who is an elector is entitled, during voting hours on polling day, to have three consecutive hours for the purpose of casting his or her vote and, if his or her hours of work do not allow for those three consecutive hours, his or her employer shall allow the time for voting that is necessary to provide those three consecutive hours; and WHEREAS transportation, and its associated costs, can be impediments to voting alongside work and personal schedules; and WHEREAS the City of Ottawa, as a democratic institution, should support residents in their attempts to vote, working to facilitate access to voting stations and removing barriers that could prohibit or discourage residents from voting; and WHEREAS the City may be able to seek funding for this action—or for similar future actions—from the federal government, Elections Canada or other governmental organizations; and WHEREAS OC Transpo has been investigating the possibility of allowing a fare free day of service as part of the opening of the LRT

BE IT RESOLVED that the Rules of Procedure be suspended receive and consider the appointment of the Chief Financial Officer/ City Treasurer and requests for exemptions pursuant to the Bilingualism Policy for pending appointments to the extended Senior Leadership Team; and BE IT FURTHER RESOLVED THAT Council resolve In Camera pursuant to Procedure By-law 2019-8, Subsections 13(1)(b), personal matters about an identifiable individual, including staff; and 13(1)(d), labour relations or employee negotiations, to receive a verbal update with respect to the appointment of a Chief Financial Officer/ City Treasurer and exemption requests pursuant to the Bilingualism Policy.

WHEREAS on March 20, 2019, the City Manager announced the pending retirements of two of the City’s General Managers on the Senior Leadership Team; and WHEREAS on March 27, 2019, City Council received a presentation on the succession planning at the senior management level by the City Manager, which streamlines the City of Ottawa’s organizational structure for the effective and efficient delivery of services that is in keeping with Council’s priority for a proactive succession management program; and WHEREAS the City Manager has also provided an overview of a new organizational alignment on areas within his delegated authority, which included personal matters about identifiable individuals as well as employee and labour relations; WHEREAS Council received the City of Ottawa’s succession planning for the senior management level and new organizational structure as presented by the City Manager at the City Council meeting of March 27, 2019, and approved the change in title and scope of two statutory officers as described in the associated presentation and as follows: • That the City Clerk & Solicitor position become two positions, one being the City Clerk and one being the City Solicitor; and • That the City Treasurer and General Manager of Corporate Services become two positions, the City Treasurer/Chief Financial Officer and the General Manager of Innovative Client Services; and WHEREAS after a comprehensive national recruitment effort, a Chief Financial Officer has been select

WHEREAS Section R.6.3.1 iii) of the City’s Bilingualism Policy requires that bilingualism be considered a prerequisite for any internal promotion to a designated bilingual position within Level 1 to 3 management groups” and that “any exceptions, after having undertaken a comprehensive recruitment effort, shall require Council approval”; THEREFORE BE IT RESOLVED that City Council approve an exception pursuant to Section R.6.3.1 iii) of the Bilingualism Policy , for Dean Lett, on the understanding that Dean Lett will undertake French language training and progress in this area and that his proficiency will be assessed as part of his ongoing performance reviews.

WHEREAS on September 24, 2019 Councillor Rick Chiarelli provided notice to the Mayor and the City Clerk, including medical documentation of his inability to attend at Committee and Council for an indeterminate period of time, and at least until October 9, 2019 inclusive, due to medical issues; and WHEREAS at its meeting of September 25, 2019, City Council considered Motion 20/5 with respect to Councillor Chiarelli’s request for an authorized leave of absence;

That the by-laws listed on the Agenda under Motion to Introduce By-laws, Three Readings, be read and passed; and That the following by-law be read and passed, in accordance with the Motion approved at this meeting: A by-law of the City of Ottawa to amend By-law No. 2018-362, entitled, “A by-law of the City of Ottawa to establish interim control for lands within the Westboro neighbourhood” to extend interim control for one year

That the following by-law be read and passed: To confirm the proceedings of the Council meeting of October 9, 2019.